Management Assistant - Te Whare Toi Education Centre

Te Whatu Ora - Health New Zealand; Manawatū-Whanganui; On-site; NZD 55,000 - 75,000; Full time

Job summary

Health New Zealand in Whanganui is seeking a highly organised Management Assistant to support the Associate Chief Nurse, operational lead for workforce development, and the Te Whare Toi Education Centre.

You will coordinate meetings, support nursing education programmes and student placements, manage records, and assist with onboarding and clinical placements to keep education and operations running smoothly.

Qualifications

• Three years' experience in an administrative, coordination, or executive support role.
• Advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint, Teams).
• Excellent communication and relationship-building skills.
• Strong organisational and time management abilities.
• Ability to manage multiple priorities with accuracy and professionalism.
• Experience preparing reports and meeting documentation.
• Commitment to confidentiality, integrity, and high-quality service.

Responsibilities

• Provide executive and administrative support to the Associate Chief Nurse and nursing leadership team.
• Coordinate meetings, forums, agendas, minutes, reports, and action tracking.
• Support the planning and delivery of nursing education programmes, study days, and professional development activities.
• Monitor and report on education attendance and mandatory training compliance.
• Coordinate student onboarding, orientation, and clinical placement administration.
• Maintain accurate workforce, education, and operational records.
• Support workforce reporting and system administration activities.
• Manage the uniform room, including fittings, stock management, ordering, and recycling.
• Contribute to continuous improvement initiatives and service development activities.

Skills

Administrative experience

Coordination

Executive support

MS Office

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Management Assistant - Te Whare Toi Education Centre

Management Assistant - Te Whare Toi Education Centre

Permanent 64 hours per fortnight (0.8 FTE)

Health New Zealand | Te Whatu Ora - Whanganui

Make a difference behind the scenes so others can make a difference at the bedside.

Are you a highly organised administrator who thrives in a fast-paced environment and enjoys supporting people to succeed? We are seeking an exceptional Management Assistant to provide key support to the Associate Chief Nurse | Operational Lead Workforce Development and the Te Whare Toi Education Centre.

About the Role

As the Management Assistant, you will play a pivotal role in supporting nursing leadership, education programmes, workforce development initiatives, and day‑to‑day operations across the service.

No two days will be the same. You will coordinate meetings and events, support nursing education programmes, manage workforce and training records, assist with student onboarding and clinical placements, and ensure the smooth operation of the Education Centre.

Key Responsibilities

• Provide executive and administrative support to the Associate Chief Nurse and nursing leadership team.
• Coordinate meetings, forums, agendas, minutes, reports, and action tracking.
• Support the planning and delivery of nursing education programmes, study days, and professional development activities.
• Monitor and report on education attendance and mandatory training compliance.
• Coordinate student onboarding, orientation, and clinical placement administration.
• Maintain accurate workforce, education, and operational records.
• Support workforce reporting and system administration activities.
• Manage the uniform room, including fittings, stock management, ordering, and recycling.
• Contribute to continuous improvement initiatives and service development activities.

About You

You are a proactive, detail‑focused professional with outstanding organisational skills and a passion for supporting others.

You will bring:

• At least three years' experience in an administrative, coordination, or executive support role.
• Advanced skills in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Excellent communication and relationship‑building skills.
• Strong organisational and time management abilities.
• The ability to manage multiple priorities while maintaining accuracy and professionalism.
• Experience preparing reports, correspondence, and meeting documentation.
• A commitment to confidentiality, integrity, and high-quality service delivery.
• An understanding of, or commitment to, Te Tiriti o Waitangi, equity, diversity, and inclusion.

Experience within the health sector and knowledge of workforce or education systems would be an advantage.

Health New Zealand is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders. We embrace diversity and welcome applications from all people, including Māori, Pacific peoples, disabled people, and those from all backgrounds who share our commitment to improving health outcomes.

Job details

Job Reference:

Job Reference: 1953802

Location:

North Island - Manawatu / Whanganui - Whanganui

Job type:

Job type: Permanent Full time

Expertise:

Non‑clinical - Administration - Administration