Administration Manager

Bidvest New Zealand Limited; Hastings; On-site; NZD 65,000 - 90,000; Full time

Job summary

Bidvest New Zealand Limited in Hawke's Bay is seeking an organised Administration Manager to oversee day-to-day operations of the Hastings branch. The role covers Accounts, HR, Payroll, Health & Safety and Food Safety, with a focus on accuracy, compliance and proactive team support.

You'll manage financial workflows, support recruitment, coordinate safety initiatives and maintain robust records, while providing general administrative leadership across the site.

Qualifications

• Experience in accounts and payroll management.
• HR experience and ability to handle confidential matters.
• Strong, professional communicator.
• Proactive and able to learn new processes quickly.

Responsibilities

• Manage accounts receivable and payable, invoices and debtor/creditor queries.
• Provide HR and recruitment support, including disciplinary paperwork.
• Oversee Health & Safety including investigations, hazard management and training.
• Oversee Food Safety compliance, audits and records.
• Process weekly payroll and handle payroll queries.
• Maintain accurate records and reporting across the branch.
• Provide general administrative and management support.

Skills

Accounts experience

Payroll experience

HR experience

Health & Safety knowledge

Food Safety knowledge

Organised

Communication

Job description

We’re looking for an organised, proactive and people-focused Administration Manager to join our Hawke’s Bay team.

This is a varied role supporting the day-to-day administration of the branch, with responsibility across Accounts, HR, Payroll, Health & Safety and Food Safety.

Key Responsibilities

• Manage Accounts Receivable and Payable, including invoices, receipts, credits and debtor/creditor queries.
• Provide HR and recruitment support, including disciplinary meetings & paperwork.
• Act as the branch point of contact for Health & Safety, including incident investigations, hazard management, training and inspections.
• Oversee Food Safety compliance, including the Food Control Plan, audits, meetings and records.
• Manage weekly payroll processing, payroll queries and public holiday documentation
• Maintain accurate records, systems and reporting.
• Provide general administrative and management support across the branch.

About You

We’re looking for someone who is:

• Highly organised with excellent attention to detail.
• Confident managing multiple priorities.
• Has HR experience and able to handle HR matters calmly, professionally and confidentially.
• Professional, approachable and a strong communicator.
• Experienced in accounts, payroll, health and safety and compliance.
• Confident with computer systems and able to learn new processes quickly.
• Proactive, reliable and able to work independently.

What We Offer:

• Epic staff discounts on our huge product range
• Southern Cross health cover + funeral benefits
• Paid training and career development opportunities
• Supportive team culture within a secure, growing business
• Ministry of Justice check
• ACC history check

Only successful applicants will be contacted.