Administration Coordinator - Planned Care Services

New Zealand Government Joba; Bay of Plenty; On-site; NZD 65,000 - 90,000; Full time

Job summary

Based at Tauranga Hospital, Health New Zealand | Te Whatu Ora is seeking an experienced District Wide Administration Coordinator to join our Planned Care Services Team. This permanent, full-time role (40 hours per week) involves district-wide administrative coordination, leadership, and support to Surgical and Medical Services, helping ensure smooth delivery of planned care across the Bay of Plenty.

You will work closely with senior clinical staff and consultants, manage competing priorities,

Qualifications

• Experience using patient information systems.
• Understanding of medical terminology.
• Ability to thrive in a fast-paced environment.
• Based at Tauranga Hospital with regular travel to Whakatāne Hospital.

Responsibilities

• Provide district wide administrative coordination, leadership, and support to Surgical and Medical Services teams.
• Help ensure the smooth and efficient operation of planned care services.
• Travel regularly to Whakatāne Hospital as required.
• Collaborate with senior clinical staff and consultants to build strong working relationships.

Skills

Problem solving

Decision making

Attention to detail

Time management

Communication

Relationship building

Tech literacy

Job description

Based at Tauranga HospitalPermanent, full time - 1FTEHelp deliver better patient outcomesHealth New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

We are looking for an experienced and highly organised District Wide Administration Coordinator to join our Planned Care Services Team. Based at Tauranga Hospital, with regular travel to Whakatāne Hospital, this is a permanent, full-time position (40 hours per week). This is an exciting opportunity to play a key role in supporting the delivery of quality healthcare across the Bay of Plenty. You will provide district wide administrative coordination, leadership, and support to our Surgical and Medical Services teams, helping to ensure the smooth and efficient operation of planned care services.

About the Team

In this pivotal role, you will work closely with senior clinical staff and consultants, building strong professional relationships and acting as a trusted point of coordination. Your ability to communicate confidently, manage competing priorities, and foster collaborative working relationships will be essential.

About you

• The ability to thrive in a fast paced and demanding environment.
• Strong problem solving skills and a proactive, solutions focused approach.
• Confidence in making sound decisions and managing competing priorities.
• Exceptional attention to detail and a commitment to accuracy.
• Strong computer literacy and the ability to quickly learn new systems and technology.
• Excellent time management and organisational skills.
• Experience using patient information systems and a good understanding of medical terminology.
• Outstanding communication and relationship building skills, with the ability to work effectively with a wide range of clinical and non clinical stakeholders.

If you enjoy variety, thrive on coordination, and want to play a key role in supporting healthcare delivery across the Bay of Plenty, we'd love to hear from you.

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.