Admin Coordinator

Stellar Recruitment Pty; New Zealand; On-site; NZD 55,000 - 70,000; Full time

Benefits offered by this job

Templeton Location

NZ owned business

Job summary

Stellar Recruitment Pty is seeking a coordinated and detail-oriented administrator to support the sales team, suppliers, service departments and freight providers in a varied role based in Templeton, NZ. You will handle machinery orders, inventory records, invoicing and finance documentation while contributing to process improvements and ERP system transitions.

The role requires strong organisational skills, attention to detail, and proficient use of Microsoft Office; experience with ERP

Qualifications

• Experience in administration, sales support, logistics, inventory or finance support.
• Strong organisational skills with the ability to manage competing priorities.
• High attention to detail when handling orders, invoices and stock records.
• Proficient in Microsoft Office and able to learn new business systems.
• Experience with ERP software such as Microsoft Business Central or similar is beneficial.
• Clear communication skills with customers and suppliers.
• Proactive attitude and willingness to support the wider team.

Responsibilities

• Provide day-to-day administration and coordination support to the sales team.
• Respond to machinery administration and logistics enquiries by phone and email.
• Prepare purchase orders and maintain supplier confirmations and inventory records.
• Coordinate freight, shipping documentation and customs requirements where necessary.
• Assist with machinery invoicing, sales agreements and finance documentation.
• Contribute to system and process improvements, including the transition to Microsoft Business Central.

Skills

Administrative support

Logistics coordination

Data entry accuracy

Microsoft Office proficiency

Customer and supplier communication

Tools

Microsoft Dynamics 365 Business Central

ERP systems

Job description

Benefits:

• Join a respected, long established NZ owned business
• Enjoy a varied role across sales, inventory, logistics and finance administration
• Templeton Location

About the Client:

Our client is an established NZ owned business providing machinery, equipment and associated services to customers throughout the rural sector. With strong local roots and connections across NZ and international markets, the business is recognised for its practical expertise, customer focus and commitment to supplying reliable machinery solutions. Supporting both new and quality used machinery, the wider operation brings together sales, servicing, logistics and technical knowledge to provide customers with a coordinated end to end experience.

About the Role:

This is a varied coordination role supporting the sales team while working with suppliers, customers, service departments and freight providers. You will assist with machinery orders, inventory records, logistics, warranty registrations, invoicing, reconciliations and general sales administration.

Responsibilities:

• Provide day-to-day administration and coordination support to the sales team
• Respond to machinery administration and logistics enquiries by phone and email
• Prepare purchase orders and maintain supplier confirmations and inventory records
• Coordinate freight, shipping documentation and customs requirements where necessary
• Assist with machinery invoicing, sales agreements and finance documentation
• Contribute to system and process improvements, including the transition to Microsoft Business Central

To succeed in this role you will have:

• Previous experience in administration, sales support, logistics, inventory or finance support
• Strong organisational skills and the ability to manage competing priorities
• High attention to detail, particularly when working with orders, invoices and stock records
• Confidence using Microsoft Office and learning new business systems
• Experience with ERP software, Microsoft Business Central or similar systems would be beneficial
• Clear communication skills and a professional approach with customers and suppliers
• A practical, proactive attitude and willingness to support the wider team

Please note, only New Zealand Residents or Citizens will be considered for this permanent position.