Accounts Payable/Reception Support (Part-Time)

ARYZTA Australia Pty Ltd; Kaipātiki; On-site; NZD 30,000 - 42,000; Part time

Job summary

ARYZTA Australia Pty Ltd in Auckland is seeking an Accounts Payable/Reception Support (Part-Time) to join our Glenfield site. The role covers accurate accounts payable processing and on-site reception three days per week, with duties including supplier inquiries and general admin support.

The successful candidate will have solid AP experience, strong Excel skills, and familiarity with ERP systems, preferably Great Plains. This is a permanent on-site role requiring NZ work rights.

Qualifications

• Solid experience in accounts payable within a fast-paced environment.
• Proficient in Microsoft Excel, Outlook and Word.
• Experience using ERP systems, preferably Great Plains.
• Strong communication and interpersonal skills across all levels.

Responsibilities

• Process supplier invoices accurately and ensure timely approvals.
• Prepare supplier payment runs and reconcile statements.
• Assist with month-end activities and AP reporting.
• Provide reception coverage and handle visitor/supplier inquiries.
• Support general office administration as needed.

Skills

Accounts payable

Excel

ERP systems

Communication

Time management

Attention to detail

Microsoft Word

Great Plains

Tools

Great Plains

Job description

Accounts Payable/Reception Support (Part-Time)

ARYZTA is an international food company headquartered in Switzerland, holding a leading global position in frozen bakery industry across Europe and Asia-Pacific regions. We manufacture and supply fresh bakery products to major retailers, food service providers, and quick service restaurants and our commitment to our customers and passion for good food have allowed us to grow into one of the largest specialty bakery companies in the world.

ARYZTA is for people who are passionate about what they do and doing it well. We take pride in our high quality, delicious food and in our leading position as the world's number one frozen bakery.

A great opportunity has become available for an experienced Accounts Payable/Reception Support to join the team based at our Glenfield, Auckland site on a part-time basis (three days per week).

About The Role:

Reporting to the Finance Manager NZ, this role is primarily responsible for the accurate and timely management of the NZ Accounts Payable function, ensuring supplier invoices, payments and reconciliations are processed efficiently, and that internal controls and month-end activities are supported.

The position also provides Reception coverage and general administrative support on Tuesdays and Thursdays, serving as a professional and welcoming first point of contact for visitors and suppliers, while ensuring the smooth day-to-day operation of the office.

This a permanent, part-time role, working on-site three days per week.

Key Responsibilities:

Accounts Payable - Primary Responsibilities:

• Process supplier invoices accurately and ensure timely approvals.
• Create and maintain supplier records in line with company policies and controls.
• Perform invoice matching against purchase orders and delivery documentation, resolving discrepancies as required.
• Reconcile supplier statements and follow up on outstanding issues or credits.
• Manage the Accounts Payable inbox and respond to supplier and internal stakeholder enquiries.
• Support employees with purchase order and invoice-related queries.
• Prepare supplier payment runs and process payment transactions.
• Assist with month-end activities, reconciliations, and Accounts Payable reporting.
• Maintain accurate purchasing records to support inventory and cost control processes.
• Provide administrative support to the Finance team, including audit and reporting assistance.

Reception & Administration Support:

• Greet customers, visitors, suppliers and service providers in a professional and welcoming manner.
• Answer incoming phone calls and direct enquiries to the appropriate person or department.
• Maintain a professional, organised and welcoming reception area.
• Assist with general office administration where required and capacity permits, while maintaining Accounts Payable priorities.

About You:

To be successful in this role you will bring:

• A positive and friendly demeanour
• Solid experience in accounts payable, ideally within a fast-paced manufacturing or complex business environment.
• Exceptional attention to detail with a high level of accuracy and reliability.
• Strong time management skills with the ability to meet deadlines in a fast-paced environment.
• Proficient in Microsoft Excel, Outlook, and Word.
• Experience using ERP systems, preferably Great Plains.
• Strong communication and interpersonal skills to engage effectively across all levels of the business.
• Problem-solving mindset with the ability to work independently and take initiative.
• A flexible and adaptable approach with a willingness to support broader finance activities when required.
• The ability to work autonomously and take ownership of the role
• The successful candidate must have the right to work in New Zealand