Accounts Payable Officer

Aotearoa New Zealand Association of Social Workers; Linwood-Central-Heathcote Community; On-site; NZD 38,000 - 62,000; Part time

Job summary

Hanlon South is seeking an experienced Accounts Payable Officer to own the day-to-day function within a busy Christchurch finance team. This permanent part-time role is approximately 32 hours per week, with flexibility on how those hours are scheduled.

You will manage high-volume supplier invoices, reconcile statements, and support month-end processes while collaborating with procurement, project management and operations. Strong Excel and Xero experience are essential.

Qualifications

• At least five years' experience in accounts payable or accounts administration.
• Experience processing a high volume of supplier invoices.
• Strong supplier reconciliation and problem-solving skills.

Responsibilities

• Processing and coding supplier invoices accurately.
• Matching invoices to purchase orders and supporting documentation.
• Reconciling supplier statements and resolving discrepancies.
• Managing the accounts payable inbox and responding to supplier queries.
• Maintaining accurate supplier records and banking information.
• Supporting general ledger reconciliations and month-end processes.
• Assisting with accruals, journals, credit card reconciliations and reporting.
• Supporting the wider finance team with ad hoc tasks and projects.
• Identifying opportunities to improve accounts payable processes.

Skills

Accounts Payable

High-volume invoicing

Supplier reconciliation

Problem solving

Attention to detail

Numeracy

Communication skills

Organisational skills

Independence

Stakeholder management

Education

Accounting or business qualification

Tools

Xero

Microsoft Excel

Job description

Are you an Accounts Payable whiz who loves keeping the numbers balanced, suppliers happy and payment runs on track? If you have a sharp eye for detail, enjoy solving discrepancies and thrive in a busy, fast-paced environment, this could be the role for you!

Hanlon South is looking for an experienced Accounts Payable Officer to take ownership of our day-to-day accounts payable function and become a key part of our Christchurch finance team.

This is a permanent part-time position of approximately 32 hours per week. We are flexible about how these hours are worked, whether that is four full working days or shorter hours spread across five days.

About Hanlon South

Hanlon South is one of the South Island’s leading commercial plumbing and mechanical contractors, delivering projects across Christchurch, Queenstown and Dunedin.

We directly employ more than 80 tradespeople across the South Island and have worked on some of the region’s most significant developments, including Christchurch Hospital, Parakiore Recreation and Sport Centre, The Ark Hotel and the Burnham Military Camp redevelopment.

We arethe into sjhopuld a busy, practical and fast-paced business, and our finance team plays an important role in keeping everything running smoothly.

About the role

Reporting to the Company Accountant, you will take ownership of our day-to-day accounts payable function and ensure supplier invoices, expenses and payments are processed accurately and on time.

You will manage a broad range of accounts, including high-volume trade suppliers, subcontractors, labour hire companies, PPE and equipment providers, and other general business expenses.

Your responsibilities will include:

Processing and coding supplier invoices accurately

Matching invoices to purchase orders and supporting documentation

Reconciling supplier statements and resolving discrepancies

Managing the accounts payable inbox and responding to supplier queries

Maintaining accurate supplier records and banking information

Supporting general ledger reconciliations and month-end processes

Assisting with accruals, journals, credit card reconciliations and reporting

Supporting the wider finance team with ad hoc tasks and projects

Identifying opportunities to improve accounts payable processes

About you

We are looking for someone who is confident taking ownership of the accounts payable function and who is not afraid to speak up when figures do not reconcile or something does not look right.

You will ideally bring:

At least five years' experience in accounts payable or accounts administration

Experience processing a high volume of supplier invoices

Strong supplier reconciliation and problem-solving skills

At least five years' experience using accounting or ERP systems, preferably Xero

Confidence using Microsoft Excel

Excellent attention to detail and strong numeracy skills

The ability to follow up with internal and external stakeholders respectfully but firmly

Strong organisation skills and the ability to meet payment deadlines

Clear and professional communication skills

The ability to work independently while contributing to a small, collaborative finance team

A qualification in accounting or business would be beneficial, but equivalent practical experience is equally valued.

This is a hands-on role where you will have genuine ownership of the accounts payable function while also gaining exposure to the wider finance operations of a large trade-based business.

You will join a supportive team and work closely with people across finance, procurement, project management and operations.