Account and Office Support

VIKON | Construction & Design; Auckland; On-site; NZD 34,000 - 52,000; Part time

Benefits offered by this job

Competitive salary

Medical insurance

Professional development

Stable long-term role

Job summary

VIKON | Construction & Design in Auckland, NZ, invites applications for a part-time, office-based role at our Rosedale office. You will support office operations, accounts administration and our people, working across design, construction, marketing and production teams.

You will manage day-to-day admin, assist with invoicing and financial reporting, support HR processes and help managers keep projects running smoothly. A proactive, detail-focused approach and strong Excel skills are essential.

Qualifications

• At least two years’ experience in office administration, accounts support or a similar role.
• Strong Microsoft Office skills, particularly Excel, and familiarity with accounting software.
• Excellent written and verbal communication skills.
• Ability to organise competing priorities and support several teams.
• Proactive, hands-on approach with ownership and follow-through.

Responsibilities

• Office & Operations Support: manage day-to-day administration, phones, emails, scheduling, supplies and filing.
• Accounts & Financial Support: administer invoices, payment processing and basic data analysis.
• HR & People Support: onboarding docs, staff records, leave tracking and recruitment coordination.
• Team & Management Support: assist managers and project teams with admin tasks and meeting coordination.

Skills

Excel

Microsoft Office

Tools

Accounting software

Job description

Part-time | Office-based | Rosedale, Auckland

Our current office support team member is progressing into a new role within VIKON, creating an opportunity for an organised, capable person to join our team.

This role sits at the centre of our business, supporting office operations, accounts administration and our people. You’ll work across our design, construction, marketing and production teams, helping keep day-to-day operations organised and ensuring our specialists have the support they need.

What You’ll Be Doing

Office & Operations Support

• Managing day-to-day office administration, including phones, emails, scheduling, supplies and filing systems
• Providing practical administrative support across departments
• Coordinating internal communication and following up on shared tasks
• Keeping records, systems and office processes accurate and well maintained

Accounts & Financial Support

• Administering accounts payable and receivable, including invoices, payment processing and follow-ups
• Assisting with financial reporting and basic data analysis
• Liaising with external accountants, suppliers and service providers

HR & People Support

• Preparing onboarding documentation and maintaining staff records
• Supporting leave tracking, recruitment coordination and internal policy administration
• Assisting management with general HR and compliance administration

Team & Management Support

• Helping managers and project teams with day-to-day administrative tasks
• Coordinating meetings and following up on agreed actions
• Identifying practical ways to improve office processes and team coordination
  

What We’re Looking For

• At least two years’ experience in office administration, accounts support or a similar role
• Confidence working with numbers and financial records; a formal accounting qualification is not essential
• Strong Microsoft Office skills, particularly Excel, and familiarity with accounting software
• Excellent written and verbal communication skills
• The ability to organise competing priorities and support several teams
• Accuracy, discretion and sound judgement when handling financial and staff information
• A proactive, hands-on approach—you notice what needs doing, take ownership and follow through
  

What We Offer

• Competitive salary with performance-based incentives
• Health and wellness benefits, including medical insurance and a wellness allowance
• Professional development and opportunities to grow within the business
• A supportive team with a broad range of professional and practical expertise
• A stable, long-term role where your contribution is visible and valued

This is a part-time role based at our Rosedale office. On-site attendance is required.

About VIKON

VIKON brings together architecture, interior design, construction and production services. With over 15 years of industry experience, we deliver integrated solutions across a diverse range of projects.

As our workload grows, we are strengthening the systems and support that help our teams deliver quality work for our clients. This role is an important part of that effort, with scope to contribute ideas and develop alongside the business.

If you are reliable, organised and take pride in helping a team work well, we would welcome your application.