Administration & Accounts Coordinator (part-time)

Likemind; Wellington; On-site; NZD 34,000 - 48,000; Part time

Benefits offered by this job

Office dog

Job summary

Anderson Design in Wellington seeks an Administration & Accounts Coordinator for a part-time role (20–25 hours weekly). This office-based position balances day-to-day administration with bookkeeping, invoicing, and cost allocation across projects in a small, hands-on team.

You’ll manage cashflow, GST/PAYE, and support month-end processes while serving as the friendly contact for clients and suppliers in a family-owned environment.

Qualifications

• Previous experience in administration and accounts.
• Strong bookkeeping and numerical skills.
• Experience using accounting software MoneyWorks.
• Excellent organisation and attention to detail.
• Ability to juggle multiple priorities without dropping the ball

Responsibilities

• Managing day-to-day office administration
• Processing accounts payable and maintaining accurate financial records
• Coding invoices and allocating costs to the correct projects
• Maintaining cashflow spreadsheets and supporting month-end processes
• Processing GST and PAYE requirements
• Checking timesheets and allocating hours to project job sheets
• Payroll administration
• Being the friendly first point of contact for clients and suppliers
• Helping create efficient systems and processes that make life easier for everyone

Skills

Administration experience

Accounts experience

Bookkeeping

Attention to detail

Tools

MoneyWorks

Job description

Administration & Accounts Coordinator (part-time)

Join the team behind some of Wellington's most iconic creations! Ever walked past the famous #WellyLovesWOW sign and snapped a photo? There's a good chance you've already seen the work of Anderson Design. Founded in 1982, Anderson Design has spent more than 40 years bringing big ideas to life through the bespoke design and manufacture of extraordinary 3D creations. From exhibitions and one-off products to awards, trophies and large-scale installations, their work can be found in some pretty impressive places. Now they're looking for a new Administration & Accounts Coordinator to become the organisational superstar behind the scenes.

About the role

This is far more than a standard administration position. You'll be the person who keeps the wheels turning, the numbers balanced, the invoices coded correctly, the cash flow updated, the phones answered, and the office running smoothly. One moment you'll be reconciling accounts, the next you'll be allocating project costs, supporting the team, or helping improve office systems. If you love variety, enjoy being trusted to manage your own workload, and take pride in getting the details right while still seeing the bigger picture, this could be your perfect role.

Hours: Monday-Friday, 9.00am-2.30pm (20-25 hours per week)
Location: Mt Cook, Wellington
Office-based role

What you'll be doing

• Managing day-to-day office administration
• Processing accounts payable and maintaining accurate financial records
• Coding invoices and allocating costs to the correct projects
• Maintaining cashflow spreadsheets and supporting month-end processes
• Processing GST and PAYE requirements
• Checking timesheets and allocating hours to project job sheets
• Payroll administration
• Being the friendly first point of contact for clients and suppliers
• Helping create efficient systems and processes that make life easier for everyone

About you

You're the sort of person who notices the number that doesn’t look right, spots the typo and understands attention to detail is paramount.

You’ll likely bring:

• Previous experience in administration and accounts
• Strong bookkeeping and numerical skills
• Experience using accounting software (ideally MoneyWorks)
• Excellent organisation and attention to detail
• The ability to juggle multiple priorities without dropping the ball
• Confidence using Apple Mac systems
• A proactive, can-do attitude and a willingness to pitch in wherever needed

If you've worked in, and enjoy manufacturing, logistics, production, or project-based environments where costs and stock need to be allocated across multiple jobs, this would be the perfect role.

About the team

Anderson Design is a family-owned business with a close-knit team that genuinely cares about what they create and the people they work with.

They're proud of their craftsmanship, value reliability and teamwork, and enjoy a workplace where people work hard but don't take themselves too seriously.

And then there's Ash, the office dog.

So, if you're not prepared for the occasional canine office inspection, this might not be the role for you.

Why you'll love it

• Work with a respected Wellington business that's been creating amazing things for over 40 years
• Be part of a supportive, down-to-earth team
• Varied role with autonomy and responsibility
• Family-owned business culture
• Free daily visits from Ash the office dog

Sound like you?

If you're an organised administration and accounts professional who loves variety, thrives in a small business environment, and enjoys being the person who keeps everything running smoothly, we'd love to hear from you.