Project Administrator – Stavanger

Dovre Solutions; Stavanger; On-site; NOK 520,000 - 780,000; Full time

Job summary

Dovre Solutions in Stavanger is seeking a Project Administrator to support the Subsea Factory and project managers across projects moving toward execution.

You will coordinate administrative tasks for collaboration tools, access management and PIMS, serving as the primary contact for project personnel, contractors and managers.

The role requires structured, detail-oriented professionals with strong communication skills in Norwegian and English, able to thrive in a fast-paced project environment.

Qualifications

• Three years of relevant project administration experience.
• Strong communication skills in Norwegian and English.
• Experience with Microsoft 365, Teams, SharePoint and PIMS (Omega 365).

Responsibilities

• Create and administer project- and supplier-specific Teams channels and SharePoint sites, including start-up, close-out archiving and regular removal of inactive users and guests.
• Request, change and revoke supplier access through access management, follow up departing users and maintain access separation to protect other suppliers’ and competitors’ information.
• Administer PIMS (Omega 365) users and access rights and set up and maintain projects.
• Assist with registration and follow-up of correspondence (CMS), MOC and CP.
• Provide administrative support to project managers, contractors and project personnel as their first point of contact and maintain practical procedures and templates that enable independent working.
• Assist the project leaders, participate in team meetings, support internal reporting and help prepare project reviews.

Skills

Communication skills

Norwegian-English proficiency

Education

Technical or business/economics education

Tools

Microsoft 365

Teams

SharePoint

PIMS Omega 365

Job description

Dovre Solutions is a trusted global provider of high-value project management services. We have over 30 years of experience as a global provider of project professionals and engineers for large investment projects within our Project Personnel business area. As a leading provider of services to operating and engineering companies, we are committed to provide our clients with the best possible service. All our candidates go through an extensive selection process supported by ISO 9001. To secure the best match for a project, we take time to get to know the person behind the CV.

Function

We are seeking a Project Administrator to support the Subsea Factory and project managers across projects moving towards execution.

You will coordinate administrative activities related to collaboration tools, access management and PIMS. You will give project managers, contractors and project personnel a dedicated point of contact for administrative support.

• Create and administer project- and supplier-specific Teams channels and SharePoint sites, including start-up, close-out archiving and regular removal of inactive users and guests.
• Request, change and revoke supplier access through access management, follow up departing users and maintain access separation to protect other suppliers’ and competitors’ information.
• Administer PIMS (Omega 365) users and access rights and set up and maintain projects.
• Assist with registration and follow-up of correspondence (CMS), MOC and CP.
• Provide administrative support to project managers, contractors and project personnel as their first point of contact and maintain practical procedures and templates that enable independent working.
• Assist the project leaders, participate in team meetings, support internal reporting and help prepare project reviews.

Requirements

• Technical or business/economics education.
• A minimum of three years of relevant experience.
• Knowledge of Microsoft 365, Teams, SharePoint and PIMS (Omega 365). Experience with PIMS in a project environment is a strong advantage.
• Experience administering Teams and SharePoint, including identity and access management (IDM).
• Good communication skills in both Norwegian and English.

Who we are looking for

You are structured, detail-oriented and security-conscious, and enjoy supporting a broad range of users. You communicate clearly, build strong working relationships and collaborate effectively across disciplines. You are proactive, positive and willing to acquire new skills. You thrive in a fast-paced project environment where priorities may change quickly, and you are motivated to develop your business understanding. Safety is a priority in everything you do.

Offer

Dovre Solutions is an equal opportunity employer. We encourage applications from anyone meeting the requirements for this position.

Information

For more information about the position above or working for Dovre Solutions, please contact:
Trine Nilsen
Senior Recruitment Manager
[e-mail]
#LI-TN1