Project Administrator

Omega AS; Stavanger; On-site; NOK 600,000 - 800,000; Full time

Benefits offered by this job

Holiday houses and cabins

Visa assistance for EEA/expat

Professional networking events

Job summary

Omega 365 Consulting in Stavanger is seeking a Project Administrator to support the Subsea Factory and project managers across execution-ready projects.

You will coordinate administrative activities for collaboration tools, access management and PIMS, serving as the primary contact for project personnel and contractors. The role requires a structured, security-conscious, proactive approach in a fast-paced environment.

Qualifications

• Technical or business/economics education.
• Minimum of three years of relevant experience.
• Knowledge of Microsoft 365, Teams, SharePoint and PIMS (Omega 365). Experience with PIMS in a project environment is a strong advantage.
• Experience administering Teams and SharePoint, including identity and access management (IDM).
• Good communication skills in Norwegian and English.
• Structured, detail-oriented and security-conscious.
• Proactive, able to support a broad range of users.
• Thrives in a fast-paced project environment with changing priorities.

Responsibilities

• Create and administer project- and supplier-specific Teams channels and SharePoint sites, including start-up and archiving.
• Manage access: request, change and revoke supplier access; maintain IDM separation.
• Administer PIMS (Omega 365) users and project setup.
• Assist with registration and follow-up of CMS, MOC and CP correspondence.
• Provide first-line administrative support to project managers, contractors and personnel.
• Support project leaders, participate in team meetings, assist internal reporting and project reviews.

Skills

Communication skills

Structured and detail-oriented

Security-conscious

Proactive and collaborative

Education

Technical or business/economics education

Tools

Microsoft 365

Teams

SharePoint

PIMS (Omega 365)

Identity and access management (IDM)

Job description

Omega 365 Consulting is a leading supplier of highly skilled project personnel in the oil and gas,renewable energy, and infrastructure sectors. We offer a wide range of consultant assignments,featuring many of the most exciting projects in Norway and internationally.

Details

Assignment Description

We are seeking a Project Administrator to support the Subsea Factory and project managers across projects moving towards execution.

You will coordinate administrative activities related to collaboration tools, access management and PIMS. You will give project managers, contractors and project personnel a dedicated point of contact for administrative support.

Create and administer project- and supplier-specific Teams channels and SharePoint sites, including start-up, close-out archiving and regular removal of inactive users and guests

Request, change and revoke supplier access through access management, follow up departing users and maintain access separation to protect other suppliers’ and competitors’ information

Administer PIMS (Omega 365) users and access rights and set up and maintain projects

Assist with registration and follow-up of correspondence (CMS), MOC and CP

Provide administrative support to project managers, contractors and project personnel as their first point of contact and maintain practical procedures and templates that enable independent working

Assist the project leaders, participate in team meetings, support internal reporting and help prepare project reviews

Qualifications

Technical or business/economics education

A minimum of three years of relevant experience

Knowledge of Microsoft 365, Teams, SharePoint and PIMS (Omega 365). Experience with PIMS in a project environment is a strong advantage

Experience administering Teams and SharePoint, including identity and access management (IDM)

Good communication skills in both Norwegian and English

You are structured, detail-oriented and security-conscious, and enjoy supporting a broad range of users.

You communicate clearly, build strong working relationships and collaborate effectively across disciplines.

You are proactive, positive and willing to acquire new skills.

You thrive in a fast-paced project environment where priorities may change quickly, and you are motivated to develop your business understanding.

Safety is a priority in everything you do.

Personalized, hands-on support from our dedicated Omega 365 team members

Collaboration with one of Norway's most prestigious consultant firms

Guidance from experienced department managers, facilitating the development of your project expertise

Internal visa assistance and expert advice for EEA/expat consultants

Excellent opportunities to expand your professional network through project involvement and social gatherings

Exclusive benefits including access to holiday houses and cabins in picturesque locations such as Hovden, Hemsedal, Geilo, Hafjell, Oppdal, Voss, Vågsli, Sirdal, Gran Canaria, and Thailand

Diverse offerings of events including concerts and exciting excursion, both in Norway and abroad. We unveil attractive new trips exclusively for our employees every year.