Project Administrator

DeepOcean; Stavanger; On-site; NOK 450,000 - 680,000; Full time

Benefits offered by this job

Good pension and insurance schemes

Access to courses

Job summary

Head Energy seeks a Project Administrator to support the Subsea Factory and project managers across projects moving towards execution. You will coordinate administrative activities related to collaboration tools, access management and PIMS.

You will give project managers, contractors and project personnel a dedicated point of contact for administrative support. You will create and administer project- and supplier-specific Teams channels and SharePoint sites, including start-up, close-out

Qualifications

• Technical or business/economics education
• A minimum of three years of relevant experience
• Knowledge of Microsoft 365, Teams, SharePoint and PIMS (Omega 365). Experience with PIMS in a project environment is a strong advantage
• Experience administering Teams and SharePoint, including identity and access management (IDM)
• Good communication skills in both Norwegian and English
• You are structured, detail-oriented and security-conscious, and enjoy supporting a broad range of users.
• You communicate clearly, build strong working relationships and collaborate effectively across disciplines.
• You are proactive, positive and willing to acquire new skills.
• You thrive in a fast-paced project environment where priorities may change quickly, and you are motivated to develop your business understanding. Safety is a priority in everything you do.

Responsibilities

• Coordinate administrative activities related to collaboration tools, access management and PIMS.
• Provide administrative support to project managers, contractors and project personnel as their first point of contact and maintain practical procedures and templates that enable independent working.
• Create and administer project- and supplier-specific Teams channels and SharePoint sites, including start-up, close-out archiving and regular removal of inactive users and guests.
• Request, change and revoke supplier access through access management, follow up departing users and maintain access separation to protect other suppliers' and competitors' information.
• Administer PIMS (Omega 365) users and access rights and set up and maintain projects.
• Assist with registration and follow-up of correspondence (CMS), MOC and CP.
• Assist the project leaders, participate in team meetings, support internal reporting and help prepare project reviews.

Skills

Norwegian

English

IDM

Microsoft 365

Teams

SharePoint

PIMS (Omega 365)

Education

Technical or business/economics education

Tools

Microsoft 365

Teams

SharePoint

PIMS (Omega 365)

Job description

Support the Subsea Factory and project managers by coordinating administrative activities, managing access, and administering PIMS (Omega 365).

• Technical or business/economics education
• Minimum of three years of relevant experience
• Knowledge of Microsoft 365, Teams, SharePoint, and PIMS (Omega 365)
• Experience administering Teams and SharePoint, including identity and access management (IDM)
• Good communication skills in both Norwegian and English
• Permanent or project employment
• Personal follow-up, mentoring, and career guidance
• Good pension and insurance schemes
• Access to both specific and general courses

Project Administrator

On behalf of one of our clients, we are looking for a Project Administrator Pnr: 23812

Job Description:

• We are seeking a Project Administrator to support the Subsea Factory and project managers across projects moving towards execution.
• You will coordinate administrative activities related to collaboration tools, access management and PIMS. You will give project managers, contractors and project personnel a dedicated point of contact for administrative support.
• Create and administer project- and supplier-specific Teams channels and SharePoint sites, including start-up, close-out archiving and regular removal of inactive users and guests
• Request, change and revoke supplier access through access management, follow up departing users and maintain access separation to protect other suppliers' and competitors' information
• Administer PIMS (Omega 365) users and access rights and set up and maintain projects
• Assist with registration and follow-up of correspondence (CMS), MOC and CP
• Provide administrative support to project managers, contractors and project personnel as their first point of contact and maintain practical procedures and templates that enable independent working
• Assist the project leaders, participate in team meetings, support internal reporting and help prepare project reviews

Qualifications:

• Technical or business/economics education
• A minimum of three years of relevant experience
• Knowledge of Microsoft 365, Teams, SharePoint and PIMS (Omega 365). Experience with PIMS in a project environment is a strong advantage
• Experience administering Teams and SharePoint, including identity and access management (IDM)
• Good communication skills in both Norwegian and English
• You are structured, detail-oriented and security-conscious, and enjoy supporting a broad range of users.
• You communicate clearly, build strong working relationships and collaborate effectively across disciplines.
• You are proactive, positive and willing to acquire new skills.
• You thrive in a fast-paced project environment where priorities may change quickly, and you are motivated to develop your business understanding. Safety is a priority in everything you do.

Applications will be evaluated continuously

Language:

In Head Energy you get:

• Permanent- or project employment with the best conditions.
• Access to the industry's most exciting job opportunities
• Personal follow-up, mentoring and career guidance
• A large variety of project opportunities
• Good pension- and insurance schemes
• A pleasant and positive work environment
• Access to both specific and general courses.

Video: Solutions that brings you one step ahead

• Access Management
• Identity Management (IAM)
• Microsoft 365
• Microsoft 365 SharePoint
• Microsoft Teams
• Norsk
• Pims 365

Head Energy is an independent Scandinavian engineering & consulting house providing a wide range of products to onshore and offshore industries. We work with reputed clients in Energy, Civil Construction & Infrastructure, and Industry.

Head Energy has more than 900 employees, and offices in Bergen, Stavanger, Oslo, Trondheim, Gothenburg, Stenungsund, Esbjerg, Odense, and Hamburg. We are employee owned, client focused and growth oriented.

We live by our core values: Responsible | Honest | Inclusive | Innovative.

Our vision is to bring our employees and clients one step ahead.

Fredrik Ringe

Team Manager

91 55 07 85