Project Administrator

Tonje Kristiansen; Narvik; On-site; NOK 420,000 - 540,000; Full time

Job summary

CTS Nordics AS is seeking a structured and proactive Project Administrator to support a major data center project in the Narvik area. You will provide day-to-day administrative support to the project team, coordinate onboarding/offboarding, and manage logistics including housing, travel, and equipment.

The role focuses on coordinating documentation, schedules, and office operations while maintaining up-to-date project records and serving as a point of contact for employees and queries.

Qualifications

• Proven experience in administrative and logistics coordination, ideally within a large complex organization.
• Practically oriented, with strong operational and multitasking abilities.
• Fluency in Norwegian and English, both written and spoken.
• High level of integrity, reliability, and ability to handle multiple responsibilities simultaneously.

Responsibilities

• Provide day-to-day administrative support to the project team
• Facilitate and coordinate employee onboarding and offboarding
• Coordinate employee housing, vehicles, travel and accommodation
• Order and coordinate necessary equipment for employees and the project, and ensure equipment is available when needed
• Support scheduling, correspondence and general project administration
• Maintain project documentation and ensure information is kept up to date
• Follow up on practical and operational matters across the project
• Support and improve administrative routines and processes
• Act as a point of contact for employees and operational queries
• Manage general office administration, including coffee machines, canteen arrangements and other office-related services
• Handle incoming and outgoing mail and deliveries
• Ensure relevant documentation is handled in line with company and legal requirements

Skills

Administrative coordination

Logistics coordination

Multitasking

Bilingual Norwegian/English

Job description

Are you ready to take on a key role in a major data center project?

Join CTS Nordics as Project Administrator

About CTS Nordics

CTS Nordics AS is a fast-growing and dynamic company, specializing in the design and build of large-scale data centers across multiple countries. Through our projects, we have built a strong reputation as a trusted partner in delivering some of the most advanced, efficient, and sustainable data center solutions in the region.

About the Role

We are looking for a structured and proactive Project Administrator to support our project in the Narvik area. In this role, you will play a key part in ensuring efficient project execution through administrative support, coordination, and document management.

Key Responsibilities

• Provide day-to-day administrative support to the project team

• Facilitate and coordinate employee onboarding and offboarding

• Coordinate employee housing, vehicles, travel and accommodation

• Order and coordinate necessary equipment for employees and the project, and ensure equipment is available when needed

• Support scheduling, correspondence and general project administration

• Maintain project documentation and ensure information is kept up to date

• Follow up on practical and operational matters across the project

• Support and improve administrative routines and processes

• Act as a point of contact for employees and operational queries

• Manage general office administration, including coffee machines, canteen arrangements and other office-related services

• Handle incoming and outgoing mail and deliveries

• Ensure relevant documentation is handled in line with company and legal requirements

Required Skills and Experience

• Proven experience in administrative and logistics coordination, ideally within a large complex organization

• Practically oriented, with strong operational and multitasking abilities

• Fluency in Norwegian and English, both written and spoken

• High level of integrity, reliability, and ability to handle multiple responsibilities simultaneously

Key Attributes

• High organized, detail-oriented, and solution-focused

• A team player with the ability to work independently when required

• Proactive, flexible, and with a hands-on approach to administrative work

What We Offer

• A dynamic and growing work environment

• The opportunity to contribute operationally to organizational efficiency and project success

• A great opportunity to build your career in a growing company