Exploration Admin & Licence Coordinator

IKM Consultants AS; Stavanger; On-site; NOK 420,000 - 640,000; Full time

Job summary

IKM Consultants AS in Stavanger seeks an Administrative Coordinator to support the Exploration SVP and leadership teams, coordinating calendars, travel, meetings, and internal reporting. You will assist with JV administration, licence-related work, and access management across collaboration tools.

The role combines high-level management support with licence administration, ensuring smooth onboarding/offboarding, positive team events, and ongoing process improvements.

Qualifications

• Technical or business/economics education.
• Minimum of three years of relevant experience.
• Knowledge of Microsoft 365, Teams, SharePoint and PIMS (Omega 365).
• Experience administering Teams and SharePoint, including identity and access management (IDM).
• Good communication skills in Norwegian and English.

Responsibilities

• Provide administrative support to the SVP and Exploration leadership team, including calendar management, travel planning and meeting coordination.
• Participate in department management team meetings and assist with internal reporting.
• Coordinate administrative activities related to collaboration tools and access management.
• Support onboarding and offboarding, helping colleagues experience a smooth transition.
• Plan social events and initiatives that contribute to a positive working environment.
• Maintain the quality of administrative processes and identify opportunities to simplify and improve ways of working.
• Support the Exploration department and the JV administration hub with licence-related work and joint venture coordination.
• Coordinate and follow up activities in line with the hubs plans and licence plans.
• Ensure timely delivery of key activities in the annual licence cycle, including preliminary budgets, WP&B, RNB and production applications with relevant permits.
• Manage L2S communication and internal document control for L2S documents.
• Provide day-to-day administrative assistance to the JV hub.

Skills

Norwegian language

English language

Education

Technical or business/economics education

Tools

Microsoft 365

Teams

SharePoint

PIMS (Omega 365)

Job description

IKM Consultants AS in Stavanger seeks an Administrative Coordinator to support the Exploration SVP and leadership teams, coordinating calendars, travel, meetings, and internal reporting. You will assist with JV administration, licence-related work, and access management across collaboration tools.

The role combines high-level management support with licence administration, ensuring smooth onboarding/offboarding, positive team events, and ongoing process improvements.