Administrative Coordinator

IKM Consultants AS; Stavanger; On-site; NOK 420,000 - 640,000; Full time

Job summary

IKM Consultants AS in Stavanger seeks an Administrative Coordinator to support the Exploration SVP and leadership teams, coordinating calendars, travel, meetings, and internal reporting. You will assist with JV administration, licence-related work, and access management across collaboration tools.

The role combines high-level management support with licence administration, ensuring smooth onboarding/offboarding, positive team events, and ongoing process improvements.

Qualifications

• Technical or business/economics education.
• Minimum of three years of relevant experience.
• Knowledge of Microsoft 365, Teams, SharePoint and PIMS (Omega 365).
• Experience administering Teams and SharePoint, including identity and access management (IDM).
• Good communication skills in Norwegian and English.

Responsibilities

• Provide administrative support to the SVP and Exploration leadership team, including calendar management, travel planning and meeting coordination.
• Participate in department management team meetings and assist with internal reporting.
• Coordinate administrative activities related to collaboration tools and access management.
• Support onboarding and offboarding, helping colleagues experience a smooth transition.
• Plan social events and initiatives that contribute to a positive working environment.
• Maintain the quality of administrative processes and identify opportunities to simplify and improve ways of working.
• Support the Exploration department and the JV administration hub with licence-related work and joint venture coordination.
• Coordinate and follow up activities in line with the hubs plans and licence plans.
• Ensure timely delivery of key activities in the annual licence cycle, including preliminary budgets, WP&B, RNB and production applications with relevant permits.
• Manage L2S communication and internal document control for L2S documents.
• Provide day-to-day administrative assistance to the JV hub.

Skills

Norwegian language

English language

Education

Technical or business/economics education

Tools

Microsoft 365

Teams

SharePoint

PIMS (Omega 365)

Job description

Stavanger

Admin. Coordinator

Main Tasks

We are looking for a structured, proactive Administrative Support & Licence Coordinator to join our Exploration department in a temporary cover role. You will support Exploration SVP and the functions leadership departments management team, coordinate day-to-day administrative activities and contribute to joint venture and licence-related work in collaboration with the Joint Venture (JV) administration hub. This role combines management support with licence administration. You will help keep activities on track, ensure clear communication and make everyday work easier for colleagues across the department.

Responsibilities

• Provide administrative support to the SVP and the Exploration leadership team, including calendar management, travel planning and meeting coordination
• Participate in department management team meetings and assist with internal reporting
• Coordinate administrative activities related to collaboration tools and access management
• Support onboarding and offboarding, helping colleagues experience a smooth transition
• Plan social events and initiatives that contribute to a positive working environment
• Maintain the quality of administrative processes and identify opportunities to simplify and improve ways of working

Joint venture and licence administration

• Support the Exploration department and the JV administration hub with licence-related work and joint venture coordination
• Coordinate and follow up activities in line with the hubs plans and licence plans
• Ensure timely delivery of key activities in the annual licence cycle, including preliminary budgets, Work Program & Budget (WP&B), RNB and production applications with relevant permits
• Manage L2S communication and internal document control for L2S documents
• Provide day-to-day administrative assistance to the JV hub

Required expertise

• Technical or business/economics education
• A minimum of three years of relevant experience
• Knowledge of Microsoft 365, Teams, SharePoint and PIMS (Omega 365). Experience with PIMS in a project environment is a strong advantage
• Experience administering Teams and SharePoint, including identity and access management (IDM)

Language: Good communication skills in both Norwegian and English

Location: Stavanger

Duration: ASAP - 15.11.2027