Administrative Coordinator

NES Fircroft; Stavanger; On-site; NOK 420,000 - 540,000; Full time

Job summary

NES Fircroft is seeking an Administrative Coordinator in Stavanger. The role blends management support with licence administration to assist the Exploration leadership team and JV hub with day-to-day tasks, reporting and coordination.

You will manage calendars, travel, onboarding/offboarding, and contribute to licence processes and joint venture activities while maintaining high standards of communication and accuracy.

Qualifications

• Three+ years of relevant administrative experience.
• Experience with licence-related or JV administration is a plus.
• Knowledge of Microsoft 365, Teams, SharePoint and PIMS (Omega 365).

Responsibilities

• Provide executive support to SVP and exploration leadership team.
• Coordinate calendar management, travel planning and meeting logistics.
• Assist with internal reporting and information flow.
• Support JV hub activities and licence-related processes.
• Ensure smooth onboarding/offboarding and contribute to a positive work environment.

Skills

Structured coordination

Strong communication

Independent working

Team collaboration

Education

Technical or business education

Tools

Microsoft 365

Teams

SharePoint

PIMS (Omega 365)

IDM (Identity and access management)

Job description

Administrative Coordinator

Contract period: ASAP - 15.11.2027

Location: Stavanger

Are you an experienced administrator with a background in licence-related work? We are looking for a structured, proactive Administrative Support & Licence Coordinator to join our client's Exploration department in a temporary cover role. You will support Exploration SVP and the function’s leadership department’s management team, coordinate day-to-day administrative activities and contribute to joint venture and licence-related work in collaboration with the Joint Venture (JV) administration hub.

This role combines management support with licence administration. You will help keep activities on track, ensure clear communication and make everyday work easier for colleagues across the department.

Main tasks and responsibilities

• Department and management support
  • Provide administrative support to the SVP and the Exploration leadership team, including calendar management, travel planning and meeting coordination
  • Participate in department management team meetings and assist with internal reporting
  • Coordinate administrative activities related to collaboration tools and access management
  • Support onboarding and offboarding, helping colleagues experience a smooth transition
  • Plan social events and initiatives that contribute to a positive working environment
  • Maintain the quality of administrative processes and identify opportunities to simplify and improve ways of working
• Joint venture and licence administration
  • Support the Exploration department and the JV administration hub with licence-related work and joint venture coordination
  • Coordinate and follow up activities in line with the hub’s plans and licence plans
  • Ensure timely delivery of key activities in the annual licence cycle, including preliminary budgets, Work Program & Budget (WP&B), RNB and production applications with relevant permits
  • Manage L2S communication and internal document control for L2S documents
  • Provide day-to-day administrative assistance to the JV hub

Qualifications

• Technical or business/economics education
• A minimum of three years of relevant experience
• Knowledge of Microsoft 365, Teams, SharePoint and PIMS (Omega 365). Experience with PIMS in a project environment is a strong advantage
• Experience administering Teams and SharePoint, including identity and access management (IDM)
• Good communication skills in both Norwegian and English
• You are structured and efficient, with strong coordination skills and the ability to manage several administrative processes in parallel
• You have a keen eye for detail and work accurately while keeping sight of the bigger picture
• You communicate clearly and build positive relationships with colleagues and stakeholders
• You work independently, provide reliable support and collaborate effectively across disciplines
• You bring a positive, forward-thinking approach and are open to developing new skills

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining andManufacturingsectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.