Administrative Coordinator — Licence & JV Support

Head Energy Consulting AS; Stavanger; On-site; NOK 550,000 - 750,000; Full time

Benefits offered by this job

Permanent or project employment

Mentoring and career guidance

Pension and insurance schemes

Access to courses

Job summary

Head Energy Consulting AS is seeking an experienced Administrative Coordinator to support the Exploration SVP and leadership team, coordinating day-to-day administrative activities and contributing to joint venture and licence-related work. This role combines management support with licence administration.

You will help keep activities on track, ensure clear communication, assist with onboarding and offboarding, travel planning, meeting coordination, and a positive working environment in

Qualifications

• Technical or business/economics education.
• Minimum of three years of relevant experience.
• Knowledge of Microsoft 365, Teams, SharePoint and PIMS (Omega 365). Strong project environment experience.
• Experience administering Teams and SharePoint, including identity and access management (IDM).
• Good communication skills in Norwegian and English.
• Proactive, organized, and ownership-driven.
• Safety-minded and able to work independently.

Responsibilities

• Provide calendar management, travel planning and meeting coordination.
• Assist with department management meetings and internal reporting.
• Coordinate administrative activities related to collaboration tools and access management.
• Support onboarding and offboarding processes.
• Plan social events and initiatives to foster a positive working environment.
• Maintain high-quality administrative processes and seek improvements.

Skills

Norwegian

English

Communication

Organizational skills

Ownership/Proactiveness

Education

Technical or business/economics education

Tools

Microsoft 365

Teams

SharePoint

PIMS (Omega 365)

Job description

Head Energy Consulting AS is seeking an experienced Administrative Coordinator to support the Exploration SVP and leadership team, coordinating day-to-day administrative activities and contributing to joint venture and licence-related work. This role combines management support with licence administration.

You will help keep activities on track, ensure clear communication, assist with onboarding and offboarding, travel planning, meeting coordination, and a positive working environment in