Administrative Coordinator

Atlas NextWave; Norway; Remote; NOK 550,000 - 750,000; Full time

Job summary

Atlas NextWave is seeking an experienced Administrative Support & Licence Coordinator to join the Exploration department on a temporary basis. You will support the SVP and leadership team, coordinate calendars, travel and meetings, and contribute to licence-related activities with the JV administration hub.

The role blends management support with licence administration. You will help keep activities on track, ensure clear communication, manage onboarding/offboarding, and support the annual

Qualifications

• Licence-related experience (L2S) required.
• Bachelor's degree or equivalent qualification.
• Minimum five years of relevant administration/coordination/licence management experience.
• Experience with Microsoft 365, Teams and SharePoint administration.
• Ability to communicate effectively in Norwegian and English.

Responsibilities

• Provide administrative support to the SVP and Exploration leadership team: calendar management, travel planning and meeting coordination.
• Participate in department management team meetings and assist with internal reporting.
• Coordinate administrative activities related to collaboration tools and access management.
• Support onboarding and offboarding processes for colleagues across the department.
• Plan social events and initiatives to foster a positive working environment.
• Support licence-related work and joint venture coordination with the JV administration hub.

Skills

Licence management

Administration coordination

Bilingual Norwegian and English

Communication and organization

Education

Bachelor's degree or equivalent qualification

Tools

Microsoft 365

Teams

SharePoint

Job description

Are you an experienced administrator with a background in licence-related work?

We are looking for a structured, proactive Administrative Support & Licence Coordinator to join our Exploration department in a temporary cover role.

You will support Exploration SVP and the function's leadership department's management team, coordinate day-to-day administrative activities and contribute to joint venture and licence-related work in collaboration with the Joint Venture (JV) administration hub.

This role combines management support with licence administration. You will help keep activities on track, ensure clear communication and make everyday work easier for colleagues across the department.

Department and management support

• Provide administrative support to the SVP and the Exploration leadership team, including calendar management, travel planning and meeting coordination
• Participate in department management team meetings and assist with internal reporting
• Coordinate administrative activities related to collaboration tools and access management
• Support onboarding and offboarding, helping colleagues experience a smooth transition
• Plan social events and initiatives that contribute to a positive working environment
• Maintain the quality of administrative processes and identify opportunities to simplify and improve ways of working

Joint venture and licence administration

• Support the Exploration department and the JV administration hub with licence-related work and joint venture coordination
• Coordinate and follow up activities in line with the hub's plans and licence plans
• Ensure timely delivery of key activities in the annual licence cycle, including preliminary budgets, Work Program & Budget (WP&B), RNB and production applications with relevant permits
• Manage L2S communication and internal document control for L2S documents
• Provide day-to-day administrative assistance to the JV hub

Qualifications

• Licence-related experience is required (L2S)
• Bachelor's degree or an equivalent qualification
• A minimum of five years' relevant experience in administration, coordination or licence management
• Experience in of Microsoft 365, Teams and SharePoint administration
• Ability to communicate effectively in both Norwegian and English

About you

You enjoy being the person colleagues turn to when something needs to be organised, coordinated or resolved. You take ownership, anticipate needs and look for practical ways to make the working day better for others.

• You are structured and efficient, with strong coordination skills and the ability to manage several administrative processes in parallel.
• You have a keen eye for detail and work accurately while keeping sight of the bigger picture.
• You communicate clearly and build positive relationships with colleagues and stakeholders.
• You work independently, provide reliable support and collaborate effectively across disciplines.
• You bring a positive, forward-thinking approach and are open to developing new skills.

We put safety first in everything we do and expect you to do the same.