Document Controller for Large-Scale Projects

Toptemp AS; Oslo fylke; On-site; NOK 450,000 - 650,000; Full time

Job summary

Toptemp AS is seeking a meticulous Document Controller to support project teams by managing, distributing, tracking, and archiving documentation across all project phases.

You will collaborate with project managers, engineers, contractors, and consultants, ensuring compliant information governance and timely status reporting. Prior experience with large scale data center projects is a plus.

Qualifications

• 2+ years in document control, project administration, or information management in construction or related industries.
• Experience with document management systems (DMS) such as Aconex, ACC, Procore, SharePoint or Asite.
• Advanced Excel and MS Office skills are essential.
• Fluent written and spoken English is required.

Responsibilities

• Manage receipt, review, distribution, tracking, and archiving of project docs.
• Maintain document control systems, workflows, revision control, and registers.
• Ensure proper classification, storage, and access in project information systems.
• Monitor review cycles and approvals to support schedules.
• Coordinate documentation flow between clients, consultants, subcontractors, and teams.
• Maintain records of drawings, specifications, RFIs, submittals, permits, tests, and handover docs.
• Produce regular reports on status, submissions, approvals, and actions.
• Support commissioning, handover, and close-out activities.
• Assist with audits related to documentation and information governance.
• Contribute to continuous improvement of document control processes.

Skills

Fluent English

Strong communication

Strong organizational skills

Attention to detail

Multitasking

Education

Relevant education in construction, engineering, business administration, information management

Tools

Aconex

Autodesk Construction Cloud

Procore

SharePoint

Asite

Microsoft Excel

Job description

Toptemp AS is seeking a meticulous Document Controller to support project teams by managing, distributing, tracking, and archiving documentation across all project phases.

You will collaborate with project managers, engineers, contractors, and consultants, ensuring compliant information governance and timely status reporting. Prior experience with large scale data center projects is a plus.