Join CTS Nordics as Document Controller!

Toptemp; Narvik; Hybrid; NOK 650,000 - 900,000; Full time

Job summary

CTS Nordics AS seeks a detail-oriented Document Controller to support project teams with strict document control and information governance across large-scale data center projects. You will manage receipt, distribution, revision, and archiving of project documentation, ensuring accuracy and timely updates.

This role requires experience with document management systems (Aconex, ACC, Procore, SharePoint) and strong Excel skills.

Qualifications

• 2+ years of experience in document control or project information management in construction, engineering, or energy sectors.

Responsibilities

• Manage the receipt, review, distribution, tracking, and archiving of project documentation
• Maintain document control systems, workflows, revision control processes, and document registers
• Ensure documents are properly classified, stored, and maintained within project information management systems
• Monitor document review cycles and approval workflows to support project schedules
• Coordinate the flow of documentation between clients, consultants, subcontractors, suppliers, and project teams
• Maintain accurate records of technical drawings, specifications, RFIs, submittals, permits, testing documentation, and handover records
• Produce regular reports on document status, submissions, approvals, and outstanding actions
• Support project teams during commissioning, handover, and project close-out activities
• Assist with internal and external audits related to project documentation and information governance
• Contribute to the continuous improvement of document control processes and best practices

Skills

Document control

Project administration

Document management systems

Aconex

Autodesk Construction Cloud

Procore

SharePoint

Asite

Excel

Organizational skills

Stakeholder coordination

English fluency

Education

Bachelor's degree in a relevant field

Tools

Aconex

Autodesk Construction Cloud

Procore

SharePoint

Asite

Excel

Job description

Join CTS Nordics as Document Controller!

As a Document Controller, you will play a key role in supporting project teams through effective document management and information control. You will be responsible for ensuring that project documentation is accurately managed, distributed, tracked, and maintained throughout all phases of the project.

The role involves close collaboration with project managers, engineers, contractors, consultants, and other stakeholders to ensure that critical project information remains organized, accessible, and fully compliant with project requirements. Experience from data center projects is an advantage, but we also welcome candidates from construction, engineering, infrastructure, industrial, energy, oil & gas, or other complex project environments.

Key Responsibilities

• Manage the receipt, review, distribution, tracking, and archiving of project documentation
• Maintain document control systems, workflows, revision control processes, and document registers
• Ensure documents are properly classified, stored, and maintained within project information management systems
• Monitor document review cycles and approval workflows to support project schedules
• Coordinate the flow of documentation between clients, consultants, subcontractors, suppliers, and project teams
• Maintain accurate records of technical drawings, specifications, RFIs, submittals, permits, testing documentation, and handover records
• Produce regular reports on document status, submissions, approvals, and outstanding actions
• Support project teams during commissioning, handover, and project close-out activities
• Assist with internal and external audits related to project documentation and information governance
• Contribute to the continuous improvement of document control processes and best practices

Required Skills and Experience

• 2 or more years of experience within document control, project administration, project controls, or information management in construction, engineering, infrastructure, industrial, energy, oil & gas, or similar project environments
• Strong understanding of document management principles and project lifecycle documentation
• Experience working with document management systems such as Aconex, Autodesk Construction Cloud (ACC), Procore, SharePoint, Asite, or similar platforms
• Good understanding of document numbering, revision control, transmittals, workflows, and audit requirements
• Advanced Microsoft Office skills, particularly Excel
• Strong organizational skills with excellent attention to detail
• Ability to manage multiple priorities in fast-paced project environments
• Strong communication and stakeholder coordination skills
• Professional or fluent English, both written and spoken

It's a Plus if You Have

• Experience from data center construction projects
• Experience from large-scale construction, infrastructure, or mission-critical projects
• Knowledge of ISO 9001, ISO 19650, or similar information management standards
• Experience supporting BIM and digital delivery processes
• Familiarity with commissioning and project handover documentation
• Relevant education within construction, engineering, business administration, information management, or related disciplines

Who We Are Looking For

• Structured and highly organized
• Detail-oriented and quality-focused
• Comfortable working with large volumes of project information and documentation
• A proactive communicator who enjoys working with different stakeholders
• Solution-oriented and able to manage competing priorities
• Motivated by creating order, accuracy, and efficiency within complex projects

What CTS Nordics Offers

• A permanent position at CTS Nordics
• Long-term career opportunities within a growing company
• The opportunity to work on large and technically advanced construction projects
• Flexible work schedules for candidates based outside Narvik
• A professional and multicultural project environment
• The opportunity to contribute directly to site safety and project success

CTS Nordics AS is a fast-growing and dynamic company, specializing in the design and build of large-scale data centers across multiple countries. Through our projects, we have built a strong reputation as a trusted partner in delivering some of the most advanced, efficient, and sustainable data center solutions in the region.