Dokumentkontrollør

Toptemp AS; Oslo fylke; On-site; NOK 450,000 - 650,000; Full time

Job summary

Toptemp AS is seeking a meticulous Document Controller to support project teams by managing, distributing, tracking, and archiving documentation across all project phases.

You will collaborate with project managers, engineers, contractors, and consultants, ensuring compliant information governance and timely status reporting. Prior experience with large scale data center projects is a plus.

Qualifications

• 2+ years in document control, project administration, or information management in construction or related industries.
• Experience with document management systems (DMS) such as Aconex, ACC, Procore, SharePoint or Asite.
• Advanced Excel and MS Office skills are essential.
• Fluent written and spoken English is required.

Responsibilities

• Manage receipt, review, distribution, tracking, and archiving of project docs.
• Maintain document control systems, workflows, revision control, and registers.
• Ensure proper classification, storage, and access in project information systems.
• Monitor review cycles and approvals to support schedules.
• Coordinate documentation flow between clients, consultants, subcontractors, and teams.
• Maintain records of drawings, specifications, RFIs, submittals, permits, tests, and handover docs.
• Produce regular reports on status, submissions, approvals, and actions.
• Support commissioning, handover, and close-out activities.
• Assist with audits related to documentation and information governance.
• Contribute to continuous improvement of document control processes.

Skills

Fluent English

Strong communication

Strong organizational skills

Attention to detail

Multitasking

Education

Relevant education in construction, engineering, business administration, information management

Tools

Aconex

Autodesk Construction Cloud

Procore

SharePoint

Asite

Microsoft Excel

Job description

Manage, distribute, track, and archive project documentation, collaborating with project teams and stakeholders.

• At least 2 years of experience in document control or project administration
• Experience with Aconex, Autodesk Construction Cloud, Procore, SharePoint, or Asite
• Advanced Microsoft Office skills, particularly Excel
• Fluent English, both written and spoken
• Experience from data center or large-scale construction projects is a plus
• Opportunity to work on complex and exciting projects

Document Controller

Are you a Document Controller ready for your next project?

As a Document Controller, you will play a key role in supporting project teams through effective document management and information control.

You will be responsible for ensuring that project documentation is accurately managed, distributed, tracked, and maintained throughout all phases of the project.

About the Role

The role involves close collaboration with project managers, engineers, contractors, consultants, and other stakeholders to ensure that critical project information remains organized, accessible, and fully compliant with project requirements.

Experience from data center projects is an advantage, but we also welcome candidates from construction, engineering, infrastructure, industrial, energy, oil & gas, or other complex project environments.

Key Responsibilities

Manage the receipt, review, distribution, tracking, and archiving of project documentation

Maintain document control systems, workflows, revision control processes, and document registers

Ensure documents are properly classified, stored, and maintained within project information management systems

Monitor document review cycles and approval workflows to support project schedules

Coordinate the flow of documentation between clients, consultants, subcontractors, suppliers, and project teams

Maintain accurate records of technical drawings, specifications, RFIs, submittals, permits, testing documentation, and handover records

Produce regular reports on document status, submissions, approvals, and outstanding actions

Support project teams during commissioning, handover, and project close-out activities

Assist with internal and external audits related to project documentation and information governance

Contribute to the continuous improvement of document control processes and best practices

Required Skills and Experience

2 or more years of experience within document control, project administration, project controls, or information management in construction, engineering, infrastructure, industrial, energy, oil & gas, or similar project environments

Strong understanding of document management principles and project lifecycle documentation

Experience working with document management systems such as Aconex, Autodesk Construction Cloud (ACC), Procore, SharePoint, Asite, or similar platforms

Good understanding of document numbering, revision control, transmittals, workflows, and audit requirements

Advanced Microsoft Office skills, particularly Excel

Strong organizational skills with excellent attention to detail

Ability to manage multiple priorities in fast-paced project environments

Strong communication and stakeholder coordination skills

Professional or fluent English, both written and spoken

It's a Plus if You Have

Experience from data center construction projects

Experience from large-scale construction, infrastructure, or mission-critical projects

Knowledge of ISO 9001, ISO 19650, or similar information management standards

Experience supporting BIM and digital delivery processes

Familiarity with commissioning and project handover documentation

Relevant education within construction, engineering, business administration, information management, or related disciplines

Who We Are Looking For

Structured and highly organized

Detail-oriented and quality-focused

Comfortable working with large volumes of project information and documentation

A proactive communicator who enjoys working with different stakeholders

Solution-oriented and able to manage competing priorities

Motivated by creating order, accuracy, and efficiency within complex projects

Ready for your Next Challenge?

We are looking to hire as soon as possible and will review applications on an ongoing basis.

Instead, you will receive a short questionnaire with multiple-choice questions by email shortly after submitting your application.

• Autodesk Construction Cloud
• Document Management Systems (DMS)
• Dokumentkontroll
• Microsoft Excel