Are you a Document Controller ready for your next project?

Toptemp; Narvik; On-site; NOK 550,000 - 750,000; Full time

Job summary

Toptemp in Narvik, Norway seeks a structured document control professional to join our project delivery teams. You will manage project documentation, maintain records, and support information governance across construction and engineering initiatives.

The role collaborates with project managers, engineers, contractors and consultants to ensure classification, revision control, and timely submissions, audits, and handover documentation.

Qualifications

• 2+ years in document control or project administration within construction or engineering environments.
• Strong understanding of document management principles and lifecycle documentation.
• Experience with document management systems such as Aconex, ACC, Procore, SharePoint, Asite.
• Advanced Microsoft Office skills, particularly Excel.
• Excellent organizational skills with attention to detail.
• Ability to manage multiple priorities in fast-paced projects.
• Professional or fluent English, both written and spoken.

Responsibilities

• Manage the receipt, review, distribution, tracking, and archiving of project documentation.
• Maintain document control systems, workflows, revision control processes, and document registers.
• Ensure documents are properly classified, stored, and maintained within project information management systems.
• Monitor document review cycles and approval workflows to support project schedules.
• Coordinate the flow of documentation between clients, consultants, subcontractors, suppliers, and project teams.
• Maintain accurate records of technical drawings, specifications, RFIs, submittals, permits, testing documentation, and handover records.
• Produce regular reports on document status, submissions, approvals, and outstanding actions.
• Support project teams during commissioning, handover, and project close-out activities.
• Assist with internal and external audits related to project documentation and information governance.
• Contribute to the continuous improvement of document control processes and best practices.

Skills

Document control

Project administration

Information management

Audit readiness

Tools

Aconex

Autodesk Construction Cloud

Procore

SharePoint

Asite

Job description

About The Role

The role involves close collaboration with project managers, engineers, contractors, consultants, and other stakeholders to ensure that critical project information remains organized, accessible, and fully compliant with project requirements. Experience from data center projects is an advantage, but we also welcome candidates from construction, engineering, infrastructure, industrial, energy, oil & gas, or other complex project environments.

Key Responsibilities

• Manage the receipt, review, distribution, tracking, and archiving of project documentation
• Maintain document control systems, workflows, revision control processes, and document registers
• Ensure documents are properly classified, stored, and maintained within project information management systems
• Monitor document review cycles and approval workflows to support project schedules
• Coordinate the flow of documentation between clients, consultants, subcontractors, suppliers, and project teams
• Maintain accurate records of technical drawings, specifications, RFIs, submittals, permits, testing documentation, and handover records
• Produce regular reports on document status, submissions, approvals, and outstanding actions
• Support project teams during commissioning, handover, and project close‑out activities
• Assist with internal and external audits related to project documentation and information governance
• Contribute to the continuous improvement of document control processes and best practices

Required Skills And Experience

• 2 or more years of experience within document control, project administration, project controls, or information management in construction, engineering, infrastructure, industrial, energy, oil & gas, or similar project environments
• Strong understanding of document management principles and project lifecycle documentation
• Experience working with document management systems such as Aconex, Autodesk Construction Cloud (ACC), Procore, SharePoint, Asite, or similar platforms
• Good understanding of document numbering, revision control, transmittals, workflows, and audit requirements
• Advanced Microsoft Office skills, particularly Excel
• Strong organizational skills with excellent attention to detail
• Ability to manage multiple priorities in fast-paced project environments
• Strong communication and stakeholder coordination skills
• Professional or fluent English, both written and spoken

It’s a Plus if You Have

• Experience from data center construction projects
• Experience from large-scale construction, infrastructure, or mission-critical projects
• Knowledge of ISO 9001, ISO 19650, or similar information management standards
• Experience supporting BIM and digital delivery processes
• Familiarity with commissioning and project handover documentation
• Relevant education within construction, engineering, business administration, information management, or related disciplines

Who We Are Looking For

• Structured and highly organized
• Detail-oriented and quality-focused
• Comfortable working with large volumes of project information and documentation
• A proactive communicator who enjoys working with different stakeholders
• Solution-oriented and able to manage competing priorities
• Motivated by creating order, accuracy, and efficiency within complex projects