Strategic Executive Assistant to CFO & CTO

Fourthline; Amsterdam; Hybrid; EUR 60,000 - 90,000; Full time

Job summary

Fourthline seeks an experienced Executive Assistant to support two top executives in Amsterdam and Barcelona. You will own their calendars, travel and admin end-to-end, protecting focus time and ensuring meetings move the business forward.

This is a demanding, high-trust role that requires keen judgment, discretion and strong English communication. With 5+ years in executive support, you’ll challenge schedules when needed, balance competing priorities, and coordinate cross-border meetings and

Qualifications

• 5+ years in the Executive Assistant role, supporting C-level executives.
• Able to tell a senior leader that a meeting isn’t necessary and explain why.
• Demonstrates ownership and knows when to act or escalate.
• Balances competing needs calmly with two senior leaders.
• Unshakeably discreet with sensitive information.
• Sweats the details: itineraries, documents, follow-ups.
• Communicates with polish in written and spoken English.
• Willing to be in Amsterdam in person 3 days a week and travel to Barcelona as needed.

Responsibilities

• Own calendars for two executives, protect focus time, decline or shorten meetings that don’t earn their time.
• Coordinate travel bookings, itineraries and expenses end-to-end.
• Prepare agendas, briefing materials and ensure the right people attend meetings.
• Manage expenses, receipts and approvals with prompt signatures.
• Support cross-functional leadership meetings, offsites and team events in Amsterdam and Barcelona.
• Spot potential issues early and keep executives informed of trade-offs.
• Maintain total discretion over financial, organisational and strategic information.
• Communicate effectively with stakeholders at all levels, from staff to board.

Skills

Executive support

Calendar management

Travel coordination

Meeting coordination

Discretion

English proficiency

Job description

Fourthline seeks an experienced Executive Assistant to support two top executives in Amsterdam and Barcelona. You will own their calendars, travel and admin end-to-end, protecting focus time and ensuring meetings move the business forward.

This is a demanding, high-trust role that requires keen judgment, discretion and strong English communication. With 5+ years in executive support, you’ll challenge schedules when needed, balance competing priorities, and coordinate cross-border meetings and