Executive Assistant

Atrium (EMEA); Amsterdam; On-site; EUR 45,000 - 55,000; Full time

Job summary

Atrium (EMEA) is seeking an experienced Executive Assistant to support the International Management Team in Amsterdam. The candidate will manage complex schedules, coordinate travel, and support leadership meetings in a dynamic, creative environment.

This role requires a proactive approach, exceptional organisational skills, and experience within the creative industry. The position offers a full-time engagement with a maximum salary of €50,000 per annum.

Qualifications

• Proven experience as an Executive Assistant or similar role.
• Recent experience in creative, media, marketing, or advertising.
• Experience supporting senior executives.

Responsibilities

• Manage complex calendars for senior executives.
• Coordinate meetings across multiple time zones.
• Organise domestic and international travel logistics.

Skills

Organisational skills

Strong communication skills

Google Workspace

Stakeholder management

Proactivity

Attention to detail

Job description

Executive Assistant - International Management Team

(For experienced Executive Assistants from the creative industry)

LOCATION: Amsterdam, Netherlands

WORKING HOURS: Full Time

ONSITE REQUIREMENTS: 4 days per week onsite (Monday to Thursday)

ENGAGEMENT TYPE: Permanent

SALARY: Max €50,000 per annum + Benefits

LEGAL RIGHT TO WORK: Applicants must have the legal right to work in the Netherlands. Sponsorship is not available for this position.

Atrium Global is supporting a leading international creative agency in the search for an Executive Assistant to support the Amsterdam and International Management Team. This is a fantastic opportunity to join a dynamic, creative and globally connected business where collaboration, innovation and entrepreneurial thinking are at the heart of the culture.

JOB OVERVIEW

We are seeking a proactive and experienced Executive Assistant with recent experience within the creative, media, marketing or advertising industry. You will support multiple senior leaders across an international organisation and play a key role in ensuring the smooth running of executive operations.

This position requires exceptional organisational skills, strong stakeholder management, discretion and the ability to manage competing priorities in a fast-paced international environment. You will work closely with leaders based across Amsterdam, Sydney, Singapore and other global locations.

RESPONSIBILITIES

• Manage complex calendars and schedules for multiple senior executives
• Coordinate internal and external meetings across multiple international time zones
• Organise domestic and international travel, accommodation and logistics
• Manage visa requirements, travel preferences and itinerary planning
• Process expense reports and ensure compliance with company policies
• Support leadership meetings, presentations and strategic business activities
• Anticipate scheduling conflicts and proactively resolve competing priorities
• Build strong relationships with internal stakeholders, clients and external partners
• Handle confidential information with the highest level of professionalism and discretion
• Support collaboration across multiple international offices and leadership teams

REQUIREMENTS

• Proven experience as an Executive Assistant, Personal Assistant or Management Assistant
• Recent experience as an Executive Assistant within a creative, media, marketing or advertising organisation is essential
• Experience supporting senior executives or leadership teams
• Strong organisational skills with exceptional attention to detail
• Experience managing complex calendars and international travel arrangements
• Excellent communication and interpersonal skills
• Proactive, resourceful and solutions-focused approach
• Ability to manage multiple priorities in a fast-paced environment
• Strong Google Workspace skills including Gmail, Calendar, Docs, Sheets and Drive
• Fluent English communication skills, both written and verbal

NICE TO HAVE

• Experience supporting international leadership teams
• Experience working within a global or high-growth organisation