Executive Assistant

flowtraders; Amsterdam; On-site; EUR 75,000 - 110,000; Full time

Benefits offered by this job

Flow Academy

Catered lunch

Fully stocked kitchen and snack bar

In-house gym

Bi-weekly massages

Annual company trip

Global rotations

Competitive salary

Profit sharing

Job summary

Flow Traders in Amsterdam HQ seeks an experienced Executive Assistant to support the CEO with high‑level administrative and strategic help, enabling focus on global priorities.

You will own the CEO's complex calendar, coordinate international travel, prepare materials, and liaise with the Management Board and stakeholders, while handling sensitive information with discretion.

Qualifications

• Minimum 5 years experience as an Executive Assistant to C-suite.
• Experience supporting a CEO in fast-paced, international environments.
• Strong calendar management, organisation, and travel logistics.

Responsibilities

• Manage the CEO's complex calendar, communications and international travel across multiple time zones.
• Act as a trusted gatekeeper, prioritising competing demands and ensuring the CEO's time is used effectively.
• Coordinate senior-level meetings, business trips and roadshows, including agendas, itineraries, logistics and briefing materials.
• Anticipate scheduling conflicts and changing priorities, proactively resolving issues and adjusting plans where needed.
• Ensure the CEO is prepared for meetings by coordinating agendas, pre-reads, presentations and other relevant materials.
• Act as a key liaison between the CEO, Management Board, internal teams and external stakeholders.
• Handle confidential and sensitive information with a high level of discretion and professionalism.
• Support board meetings, offsites and strategic or cross-functional projects.
• Manage expenses, invoices and approvals accurately and efficiently.
• Work closely with other Executive Assistants to provide seamless support and coverage.
• Provide flexibility and responsiveness outside standard working hours when required.

Skills

Calendar management

Executive support

Stakeholder management

Travel coordination

Discretion and integrity

Communication skills

Microsoft Office

SharePoint

English proficiency

Tools

Microsoft Office Suite

SharePoint

Claude

Copilot

Job description

Flow Traders is seeking a highly capable, experienced and proactive Executive Assistant to support the Chief Executive Officer (CEO) at our Amsterdam HQ. In this pivotal role, you will provide high-level administrative and strategic support directly to the CEO, ensuring the seamless management of the CEO's day-to-day activities and enabling the CEO to focus on key business priorities and strategic decision-making at a global level.

You will be a trusted partner to the CEO, taking full ownership of a complex and fast-moving schedule, coordinating a high volume of internal and external engagements, and anticipating needs before they arise. This role requires sound judgement, confidence, discretion and the ability to stay several steps ahead in a dynamic international environment.

What you will do

• Manage the CEO's complex calendar, communications and international travel across multiple time zones
• Act as a trusted gatekeeper, prioritising competing demands and ensuring the CEO's time is used effectively
• Coordinate senior-level meetings, business trips and roadshows, including agendas, itineraries, logistics and briefing materials
• Anticipate scheduling conflicts and changing priorities, proactively resolving issues and adjusting plans where needed
• Ensure the CEO is prepared for meetings by coordinating agendas, pre-reads, presentations and other relevant materials
• Act as a key liaison between the CEO, Management Board, internal teams and external stakeholders
• Handle confidential and sensitive information with a high level of discretion and professionalism
• Support board meetings, offsites and strategic or cross-functional projects
• Manage expenses, invoices and approvals accurately and efficiently
• Work closely with other Executive Assistants to provide seamless support and coverage
• Provide flexibility and responsiveness outside standard working hours when required

What you need to succeed

• A minimum of 5 years working experience as an Executive Assistant
• Extensive experience supporting a CEO, C-suite or Management Board executive, ideally in financial services, trading or another fast-paced international environment
• Exceptional calendar management, organisation and prioritisation skills, with experience managing complex schedules and international travel
• Highly proactive and solutions-oriented, with excellent judgement and the confidence to take initiative independently
• Strong interpersonal and communication skills, with the confidence to work with senior internal and external stakeholders
• High level of discretion, integrity and professionalism when handling confidential information
• Calm, adaptable and highly organised, with the ability to manage shifting priorities and work effectively under pressure
• Strong attention to detail, ownership and follow-through, with a collaborative and hands‑on approach
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration and AI platforms (Claude, Copilot, SharePoint)
• Excellent written and verbal communication skills in English; additional languages are a plus
• Comfortable working 5 days a week in the office and working flexible hours

What we offer

At Flow Traders, we create the conditions for hard‑working, high‑performing people to do their best work. From a thorough onboarding and ongoing access to Flow Academy, to latest technology and a collaborative, non‑hierarchical culture, we give you the tools, ownership, and support to move fast and drive outcomes. We keep a close‑knit, small‑company feel while offering competitive salary, annual discretionary profit share, and comprehensive benefits, so talent can grow here, and stay here. See our benefits below:

• Flow Academy and opportunities to attend domain-related conferences
• Daily catered lunch, great coffee, and a fully stocked kitchen and snack bar
• In‑house Bar and Lounge with arcade, table tennis, billiards, and game consoles
• Company boat
• In‑house gym and sessions with personal trainer
• Bi‑weekly massages
• Annual company trip and a variety of events throughout the year, such as the New Years Event
• Global rotations across our offices worldwide
• and more

Flow Traders does not accept unsolicited resumes from any professional staffing or search firms. All resumes, and any other information identifying potential candidates, submitted to any employee at Flow Traders via‑email, the Internet or directly without a valid and signed search agreement will be deemed free to contact by Flow Traders without any restrictions and no placement fee of any kind will be paid in the event the candidate is hired by Flow Traders.