Executive Assistant to Founders — Global Calendar & Travel

Cradle; Amsterdam; On-site; EUR 70,000 - 90,000; Full time

Job summary

Cradle in Amsterdam is seeking an Executive Assistant to keep two founders moving, juggling calendars, inboxes, travel, and personal admin across Amsterdam, Zurich, and the US. You will own their calendars, respond on their behalf, plan complex travel, and ensure briefs and decisions are followed up with discretion and proactive mindset.

This role suits someone trusted with the whole picture, with strong English, tech-savvy, and a practical, process-building approach.

Qualifications

• 4+ years supporting senior executives, ideally more than one at a time.
• Sharp judgment about what's urgent, what can wait and what never needs to reach the exec.
• Clear, polished written English.
• You spot the next problem before anyone asks and fix it.
• Experience handling personal admin alongside the professional side, with the discretion that comes with it.
• Organised and dependable without needing a rigid structure; at a ~90-person company you'll often build the process yourself.
• At home in Google Workspace and quick to pick up new software tools.

Responsibilities

• Run two calendars as one system: Protect focus time, balance priorities across time zones, decide what deserves a meeting vs. email.
• Own the inbox front line: Triage, draft and reply on their behalf to customers, investors, candidates and the team.
• Plan travel end to end: Visits, conferences and trips across Amsterdam, Zurich and the US, incl. flights, hotels and meeting bookings.
• Take care of personal and life admin: Appointments, household logistics, bills and renewals.
• Prepare every important meeting: Briefs and context ready, follow up on decisions and actions.
• Make recurring admin disappear: Automate repeated processes so they mostly run themselves.

Skills

Executive support

Calendar management

Travel coordination

Inbox management

Time zone handling

Tools

Google Workspace

Todoist

Notion

Linear

Job description

Cradle in Amsterdam is seeking an Executive Assistant to keep two founders moving, juggling calendars, inboxes, travel, and personal admin across Amsterdam, Zurich, and the US. You will own their calendars, respond on their behalf, plan complex travel, and ensure briefs and decisions are followed up with discretion and proactive mindset.

This role suits someone trusted with the whole picture, with strong English, tech-savvy, and a practical, process-building approach.