Senior Executive Assistant & Operations Liaison

Heidrick; Amsterdam; On-site; EUR 42,000 - 64,000; Full time

Job summary

Heidrick & Struggles, a premier executive leadership advisor, seeks an experienced Executive Assistant in Amsterdam to support the search team across scheduling, document management, and client relations. You will prepare travel itineraries, manage calendars, handle invoices, and maintain confidential information with professionalism.

Strong organizational and communication skills are essential, along with a minimum of five years in similar roles and familiarity with proprietary databases.

Qualifications

• High school education required; college degree desired
• At least five years of administrative experience in roles requiring strong project coordination
• Demonstrate a business acumen and financial awareness
• Proficient knowledge of all Microsoft Office products. Minimum keyboarding skills of 60wpm. Experience with proprietary database environments, a plus
• Excellent communication skills-verbal, written and listening
• Experience dealing with people at all levels of an organization, getting and giving often complex and sensitive information in both verbal and written communications
• Professional services experience, a plus

Responsibilities

• Responsible for the administration of the search process for all team search assignments
• Formatting, editing, proofreading, preparing and transmitting client deliverables
• Maintaining consultant calendar
• Preparing travel itineraries for the consultant, client or candidate in any part of the search process
• Supporting search team with account management and client relationship, including consultant expenses, client invoices/receivables and other financial reports
• Creating and maintaining an efficient file management and follow-up system for all search processes
• Maintaining client and candidate communications through scheduling and prioritizing telephone and email communication
• Verifying degrees of candidates
• Consistently building strong relationships and good rapport with candidates and clients
• Maintaining the accuracy, quality and integrity of all search information in the Heidrick & Struggles database
• Maintaining and developing job-related skills by attending Company learning programs and keeping up-to-date with job/industry-related reading
• Maintaining client, candidate and companywide confidentiality
• Contributing to the team and office by providing reception relief and back-up assistance to other EAs
• May assist with database research and coding of records in collaboration with Associate or Research Associate practice resources

Skills

Administrative experience

Microsoft Office

Communication skills

Interpersonal skills

Business acumen

Financial awareness

Education

High school diploma

College degree

Tools

Proprietary database environments

Job description

Heidrick & Struggles, a premier executive leadership advisor, seeks an experienced Executive Assistant in Amsterdam to support the search team across scheduling, document management, and client relations. You will prepare travel itineraries, manage calendars, handle invoices, and maintain confidential information with professionalism.

Strong organizational and communication skills are essential, along with a minimum of five years in similar roles and familiarity with proprietary databases.