Regional Management Assistant: Scheduling & Ops

Fugro; Nootdorp; Hybrid; EUR 36,000 - 52,000; Full time

Benefits offered by this job

Work-from-home allowance

Commuting allowance

Free parking on-site

Pension scheme

Discounts on health insurance

Bicycle leasing

Gym access

Employee Assistance Program (EAP)

Job summary

Fugro in the Netherlands is seeking a proactive Management Assistant to support a regional management team within the Marine business. You will manage calendars, organize travel, and coordinate complex meetings, ensuring information flows smoothly and deadlines are met.

In this hybrid, full‑time role you will work closely with managers and stakeholders, prepare reports and documents, handle confidential information, and seek continuous improvements in processes while keeping tasks on track.

Qualifications

• MBO-level qualification or equivalent level of education.
• At least 3 years of experience in a similar administrative or management support role, preferably supporting senior management.
• Excellent skills in Microsoft Office 365, in particular Outlook, Teams and PowerPoint; familiarity with Copilot.
• Strong organisational and communication skills with the ability to prioritise and work with a wide range of stakeholders.
• Excellent command of English; Dutch is considered an asset.

Responsibilities

• Managing complex calendars, scheduling meetings and keeping track of appointments and priorities.
• Organising business travel and coordinating visitor arrangements and logistics.
• Supporting day-to-day business operations and ensuring that administrative and support processes run smoothly.
• Supporting the planning, setup and coordination of team offsite meetings and events, including venue arrangements, logistics, materials preparation and on-site facilitation.
• Following established processes and procedures, identifying opportunities for improvement and contributing to more efficient ways of working.
• Preparing reports, presentations and correspondence; liaising with managers and stakeholders to ensure timely information flow.
• Managing incoming information and ensuring it reaches the right people; following up on action points; handling confidential information with care.

Skills

English proficiency

Dutch language (asset)

Organisational skills

Communication skills

Prioritisation

Independence

Education

MBO-level qualification

Tools

Microsoft Office 365

Outlook

Teams

PowerPoint

Copilot

Job description

Fugro in the Netherlands is seeking a proactive Management Assistant to support a regional management team within the Marine business. You will manage calendars, organize travel, and coordinate complex meetings, ensuring information flows smoothly and deadlines are met.

In this hybrid, full‑time role you will work closely with managers and stakeholders, prepare reports and documents, handle confidential information, and seek continuous improvements in processes while keeping tasks on track.