Management Assistant

fugro; Netherlands; Hybrid; EUR 42,000 - 60,000; Full time

Benefits offered by this job

Home office option

Home-working allowance EUR 2.35 per8?

Commuting allowance

Pension scheme

Discounts on health insurance

Job summary

Fugro in the Netherlands seeks a proactive Management Assistant to support the regional Marine management team. You will organize calendars, travel, and day-to-day operations, ensuring processes run smoothly and efficiently while spotting improvement opportunities.

You will work closely with managers and stakeholders across Fugro and with external contacts, handling information with discretion and preparing reports and presentations in line with Fugro standards.

Qualifications

• At least 3 years in an admin or management support role, preferably supporting senior management.
• Excellent MS Office 365 skills, especially Outlook, Teams and PowerPoint; Copilot knowledge.
• Fluent English; Dutch is an asset.

Responsibilities

• Managing complex calendars, scheduling meetings and prioritising tasks.
• Organising business travel and visitor logistics.
• Supporting day-to-day operations and ensuring smooth processes.

Skills

Calendar management

Travel arrangements

MS Office 365

Outlook

Teams

PowerPoint

Copilot

English fluency

Dutch language

Communication

Education

MBO-level qualification or equivalent

Tools

Copilot

PowerPoint

Job description

Job Description

As a Management Assistant, you are part of an internationally operating organisation and support a regional management team within the Marine business. You will work in a dynamic international environment where collaboration, service orientation and effective organisation are essential. In this varied role, you will have the opportunity to take initiative, take ownership and make a visible contribution to the success of the team.

What will you be doing?

As a Management Assistant, you support a regional management team within the Marine business and contribute to its day-to-day operations. You ensure that administrative and organisational processes run smoothly and effectively. In addition to providing day-to-day support, you take a proactive approach to existing processes and procedures, identifying opportunities to improve the way things are organised.

You are an important point of contact and work closely with managers, colleagues and other stakeholders across Fugro, as well as with external contacts. You gather and share information, coordinate administrative matters and ensure that the right people have the information they need at the right time.

Your key responsibilities include:

• Managing complex calendars, scheduling meetings and keeping track of appointments and priorities;
• Organising business travel and coordinating visitor arrangements and logistics;
• Supporting day-to-day business operations and ensuring that administrative and support processes run smoothly;
• Supporting the planning, setup and coordination of team offsite meetings and events, including venue arrangements, logistics, materials preparation and on‑site facilitation to ensure smooth and effective delivery;
• Following established processes and procedures, identifying opportunities for improvement and contributing to more efficient ways of working;
• Working closely with the team's Business Manager to ensure that all reports, presentations, correspondence and other documents for review or signature are prepared accurately and in line with Fugro standards;
• Liaising with managers, colleagues and other stakeholders within Fugro, as well as with external parties, to gather and share information and coordinate administrative matters;
• Managing incoming information and correspondence and ensuring it reaches the right people in a timely manner;
• Keeping track of action points and following up where required;
• Handling confidential and sensitive information with care and discretion.

What do you bring?

You are a structured and proactive professional who enjoys creating structure and keeping things organised. You think ahead, identify opportunities to improve processes and are comfortable taking ownership of your responsibilities. In a dynamic environment with changing priorities, you know how to stay organised and keep things on track.

You communicate easily with a variety of stakeholders and feel comfortable working with managers, colleagues and external contacts.

In addition, you have:

• An MBO-level qualification or equivalent level of education;
• At least 3 years of experience in a similar administrative or management support role, preferably supporting senior management;
• Excellent skills in Microsoft Office 365, in particular Outlook, Teams and PowerPoint. In addition, you know how to use Copilot in your day-to-day business;
• Strong organisational and communication skills, with the ability to prioritise effectively and work successfully with a wide range of stakeholders;
• Excellent command of English, written and spoken; proficiency in Dutch is considered an asset;
• The ability to work independently, efficiently and accurately, even when managing multiple priorities;
• A proactive, professional and discreet approach, with the ability to identify potential issues and opportunities for improvement while handling confidential information with care.

What Fugro offers

• A diverse and inclusive working environment;
• A competitive salary;
• 29 holidays per year based on a fulltime employment (of which 4 are appointed by Fugro management) and the possibility to purchase 12 additional days;
• The opportunity to work from home in accordance with your manager and corporate policies;
• Work-from-home allowance of EUR 2,35 net per day, where applicable;
• Commuting allowance, with mileage reimbursement for car travel (10-30 km one-way) and an additional EUR 0,10 per km for employees who walk or cycle to work;
• Modern pension scheme;
• Discounts on supplementary health insurance packages through Fugro's partner providers;
• Free parking in our on-site parking garage, with ample parking facilities and electric vehicle charging stations available;
• A bicycle leasing scheme with a company contribution;
• Possibility to register with our corporate fitness plan and access to the gym at Fugro's headquarters, including participation in group fitness classes;
• Coaching and support through our EAP (Employee Assistance Program).