Project Document Controller

DEME Offshore BE; Netherlands; On-site; EUR 45,000 - 65,000; Full time

Benefits offered by this job

Mobility program

Permanent training track

Innovative workplace with growth

Wellbeing program

Job summary

DEME Offshore BE is seeking an experienced Project Document Controller to strengthen one of our offshore project teams in the Netherlands. You will own Document Control within the project and work closely with the Project Management Team, subcontractors and suppliers to ensure documentation is managed correctly throughout the lifecycle.

You will monitor deadlines, maintain procedures, and provide clear status reporting to the Project Management Team.

Qualifications

• Bachelor's degree or equivalent relevant experience.
• Experience in Document Control within a project-driven environment (engineering, construction or offshore preferred).
• Familiarity with electronic document management systems; Aconex/SharePoint a strong asset.
• Ability to take ownership and work independently.
• Strong eye for detail and quality.
• Ability to prioritize and manage multiple deadlines and stakeholders.
• Fluent in English; knowledge of another language is a plus.

Responsibilities

• Take ownership of Document Control activities within the project.
• Manage and maintain project documentation in the eDMS (Aconex or SharePoint).
• Act as a key point of contact for Document Control within the project team.
• Coordinate with Project Management, subcontractors and suppliers to ensure procedures are followed.
• Maintain and adjust Document Control procedures across project lifecycle stages.
• Review documents to ensure compliance with controls and standards.
• Identify documentation quality issues and take follow-up actions.
• Control, transmit and track project documents between parties involved.
• Monitor outstanding actions, deadlines and deliverables; report status to the PM Team.
• Guide project team members in using the eDMS and Document Control processes.

Skills

Attention to detail

Independent

Structured

Communication skills

Education

Bachelor's degree or equivalent

Tools

Aconex

SharePoint

Job description

Are you an experienced Document Controller who enjoys taking ownership and keeping project documentation under control? We are looking for a Project Document Controller to strengthen one of our offshore project teams in the Netherlands.

You will be responsible for Document Control within the project and work closely with the Project Management Team, subcontractors and suppliers. You will ensure that documentation is managed correctly throughout the project lifecycle and that procedures and standards are consistently followed.

Your responsibilities

• Take ownership of Document Control activities within the project.
• Manage and maintain project documentation within the designated eDMS, such as Aconex or SharePoint.
• Act as a key point of contact for Document Control within the project team.
• Work closely with the Project Management Team, subcontractors and suppliers and ensure Document Control procedures are understood and followed.
• Maintain and adjust Document Control procedures throughout the different stages of the project lifecycle.
• Review documentation and ensure Document Control requirements and company standards are met.
• Identify issues in documentation quality and take appropriate follow-up actions.
• Control, manage and transmit project documents between the different parties involved.
• Monitor outstanding actions, deadlines and documentation deliverables;
• Provide the Project Management Team with clear status reporting.
• Guide and support project team members, subcontractors and suppliers in using the implemented eDMS and Document Control processes.

Your profile

• You have a bachelor's degree or equivalent relevant experience.
• You have relevant professional experience in Document Control, preferably within a project-driven, engineering, construction or offshore environment.
• You are familiar with electronic document management systems. Experience with Aconex and/or SharePoint is a strong asset.
• You are comfortable taking ownership and working independently.
• You have a strong eye for detail and quality.
• You can set priorities and keep an overview when working with multiple deadlines and stakeholders.
• You are confident communicating with project teams, subcontractors and suppliers.
• You are proactive, structured and follow matters through to completion.
• You are fluent in English. Knowledge of another language is an asset.

Our offer

• An extensive mobility program for a healthy work-life balance.
• a permanent training track which allows you to develop yourself personally and professionally.
• a stimulating, innovative workplace with numerous growth opportunities.
• a people-oriented environment with an interactive health program and a focus on employee wellbeing.