Project Document Controller

DEME Group; Breda; On-site; EUR 45,000 - 65,000; Full time

Benefits offered by this job

Mobility program

Permanent training track

Stimulating workplace with growth opps

Health and wellbeing program

Job summary

DEME Group in the Netherlands is seeking an experienced Project Document Controller to own document control within offshore project teams. You will manage project records in eDMS (Aconex/SharePoint) and ensure standards are followed.

You will collaborate with the Project Management Team, subcontractors and suppliers, maintain procedures, identify document quality issues, and provide clear status reports. The role requires a bachelor’s degree or equivalent, fluency in English, and the ability to

Qualifications

• Bachelor's degree or equivalent relevant experience.
• Experience in Document Control, preferably within a project-driven, engineering, construction or offshore environment.
• Familiar with electronic document management systems; Aconex and/or SharePoint is a strong asset.
• Proactive, structured and able to work independently.
• Fluent in English; additional languages are a plus.

Responsibilities

• Take ownership of Document Control activities within the project.
• Manage and maintain project documentation within the eDMS (Aconex/SharePoint).
• Act as a key point of contact for Document Control within the project team.
• Work with the Project Management Team, subcontractors and suppliers to ensure procedures are understood and followed.
• Maintain and adjust Document Control procedures throughout project lifecycle.
• Review documentation and ensure Document Control requirements and company standards are met.
• Identify issues in documentation quality and take follow-up actions.
• Control, manage and transmit project documents between parties.
• Monitor outstanding actions, deadlines and documentation deliverables; provide status reports to the Project Management Team.
• Guide and support project team members in using the eDMS and Document Control processes.

Skills

Document Control

Attention to detail

Communication

Independent work

English fluency

Education

Bachelor's degree or equivalent

Tools

Aconex

SharePoint

Job description

Are you an experienced Document Controller who enjoys taking ownership and keeping project documentation under control? We are looking for a Project Document Controller to strengthen one of our offshore project teams in the Netherlands.

You will be responsible for Document Control within the project and work closely with the Project Management Team, subcontractors and suppliers. You will ensure that documentation is managed correctly throughout the project lifecycle and that procedures and standards are consistently followed.

Your responsibilities

• Take ownership of Document Control activities within the project.
• Manage and maintain project documentation within the designated eDMS, such as Aconex or SharePoint.
• Act as a key point of contact for Document Control within the project team.
• Work closely with the Project Management Team, subcontractors and suppliers and ensure Document Control procedures are understood and followed.
• Maintain and adjust Document Control procedures throughout the different stages of the project lifecycle.
• Review documentation and ensure Document Control requirements and company standards are met.
• Identify issues in documentation quality and take appropriate follow-up actions.
• Control, manage and transmit project documents between the different parties involved.
• Monitor outstanding actions, deadlines and documentation deliverables;
• Provide the Project Management Team with clear status reporting.
• Guide and support project team members, subcontractors and suppliers in using the implemented eDMS and Document Control processes.

Your profile

• You have a bachelor’s degree or equivalent relevant experience.
• You have relevant professional experience in Document Control, preferably within a project-driven, engineering, construction or offshore environment.
• You are familiar with electronic document management systems. Experience with Aconex and/or SharePoint is a strong asset.
• You are comfortable taking ownership and working independently.
• You have a strong eye for detail and quality.
• You can set priorities and keep an overview when working with multiple deadlines and stakeholders.
• You are confident communicating with project teams, subcontractors and suppliers.
• You are proactive, structured and follow matters through to completion.
• You are fluent in English. Knowledge of another language is an asset.

Our offer

• An extensive mobility program for a healthy work-life balance.
• a permanent training track which allows you to develop yourself personally and professionally.
• a stimulating, innovative workplace with numerous growth opportunities.
• a people-oriented environment with an interactive health program and a focus on employee wellbeing.