Project Document Controller: Structure & Timely Docs

HR ProjectPartners BV; Rotterdam; On-site; EUR 42,000 - 56,000; Full time

Job summary

HR ProjectPartners BV is seeking an organized Document Controller to support project teams by maintaining accurate, accessible documentation throughout the project lifecycle. You will ensure documents are registered, distributed and archived in line with established procedures, enabling colleagues and stakeholders to work with the latest information.

The role emphasizes EDMS familiarity, SharePoint skills, and strong attention to detail in a project-driven, technical environment in Rotterdam.

Qualifications

• 3–5 years of experience in document control or project administration.
• Experience in a project-driven, technical or engineering environment is advantageous.
• Familiarity with electronic document management systems (EDMS) such as SharePoint or comparable platforms.

Responsibilities

• Maintain and register project documentation, ensuring accessibility.
• Coordinate distribution and retrieval of documents with internal teams and external stakeholders.
• Monitor workflows, reviews, approvals and deadlines to ensure timely delivery.
• Maintain document registers and tracking for status updates and traceability.
• Apply document control procedures and ensure compliance with project requirements and internal standards.
• Manage revisions and version control to keep latest approved docs available.
• Maintain structured digital archives and proper indexing of documents.
• Support queries and requests related to documentation from project teams and stakeholders.
• Identify missing or overdue documents and follow up as needed.
• Prepare regular status reports on document control activities.

Skills

Document control

EDMS

SharePoint

Attention to detail

Organisational skills

Communication

Multi-tasking

Education

Degree in Information Management or related field

Tools

SharePoint

EDMS

Job description

HR ProjectPartners BV is seeking an organized Document Controller to support project teams by maintaining accurate, accessible documentation throughout the project lifecycle. You will ensure documents are registered, distributed and archived in line with established procedures, enabling colleagues and stakeholders to work with the latest information.

The role emphasizes EDMS familiarity, SharePoint skills, and strong attention to detail in a project-driven, technical environment in Rotterdam.