Onsite Office & Operations Coordinator – Amsterdam

Aurora Energy Research; Amsterdam; On-site; EUR 38,000 - 52,000; Full time

Benefits offered by this job

Competitive salary

Retirement plan

YuLife access

Coaching & mentoring

Aurora Academy

EAP

Flexible working

Job summary

Aurora Energy Research is seeking an Office Coordinator to manage our Amsterdam office from a coworking space, coordinating daily operations and moving logistics. You will liaise with vendors, handle supplies, events, and ensure smooth on-site administration.

The role requires a hands-on, proactive approach in a growing professional services environment. You will work closely with the BIO Manager and central teams, using AI tools to improve efficiency while maintaining accuracy and compliance.

Qualifications

• Office/administrative or operational experience in a professional setting.
• Excellent organisational and time management skills.
• Strong written and verbal communication.
• Dutch (C2) and English (C1) language proficiency.
• Proactive, independent on-site work with problem-solving mindset.
• Interest in office moves and coordinating logistics.
• Experience using AI tools to improve workflows.

Responsibilities

• Oversee day-to-day running of the Amsterdam office in a coworking space.
• Liaise with local suppliers and service providers, request quotes, monitor service quality.
• Coordinate relocation logistics with BIO Manager, track timelines and notify staff.
• Organise staff events to foster engagement within a small team.
• Support budget tracking for office operations and process invoices.
• Guide staff on expenses, travel bookings and meeting room usage.
• Act as local contact for office queries with People & Culture, Finance and IT.
• Provide admin support: scheduling, travel, mail/shipping, printing.
• Leverage Aurora AI tools for drafting and research; verify outputs before sharing.

Skills

Team collaboration

Office administration

Organisational skills

Attention to detail

Communication

Independent on-site

Office move projects

AI tools

People focus

IT skills

Dutch fluency

English fluency

Tools

Microsoft Office

Job description

Aurora Energy Research is seeking an Office Coordinator to manage our Amsterdam office from a coworking space, coordinating daily operations and moving logistics. You will liaise with vendors, handle supplies, events, and ensure smooth on-site administration.

The role requires a hands-on, proactive approach in a growing professional services environment. You will work closely with the BIO Manager and central teams, using AI tools to improve efficiency while maintaining accuracy and compliance.