Amsterdam Office Administrator | Vendor & Facilities Lead

ChargePoint; Amsterdam; On-site; EUR 36,000 - 48,000; Full time

Job summary

ChargePoint Amsterdam seeks an Office Administrator to keep the office running smoothly, welcome visitors, coordinate facilities, and support vendor management. You will be central to our Amsterdam operations and ensure a vibrant, safe in-office environment.

You will partner with HR and IT for onboarding, manage mail and equipment, and help maintain a proactive, collaborative culture that enables the team to do their best work.

Qualifications

• At least 2 years of work experience in an organisational or administrative support role.
• Vendor management experience, including sourcing, negotiating, and managing supplier relationships.
• Knowledge of office administrator responsibilities, systems, and safety procedures.
• Proficiency in MS Office (MS Excel and MS Outlook in particular).
• Hands-on experience with office devices and equipment (e.g. printers, AV systems).
• Excellent time management skills with the ability to multitask and prioritise work.
• Strong attention to detail and problem-solving skills.
• Fluent in both Dutch and English (verbal and written).
• Strong organisational and planning skills in a fast-paced environment.
• A proactive and flexible team player with a creative mindset and a drive to improve processes.
• A natural communicator and people-person.

Responsibilities

• Serve as the first point of contact for the Amsterdam office, welcoming visitors, and managing incoming calls and correspondence.
• Maintain the overall appearance, organization, and smooth day-to-day operation of the office.
• Manage facilities and vendor relationships, including cleaning, catering, security, and maintenance services.
• Coordinate office move or relocation logistics and support as needed.
• Support the onboarding and offboarding of Amsterdam-based employees in coordination with HR and IT.
• Process incoming and outgoing mail and packages while managing office supplies, stationery, and equipment.
• Resolve employee queries on office management matters, including hardware, travel bookings, and facilities.
• Partner with HR to maintain and update office policies as required.
• Lead or support the end-of-year office decommission project, coordinating with vendors, facilities teams, and internal stakeholders.
• Champion the ChargePoint culture and employee experience within the Amsterdam office.
• Act as the internal point of contact for health and safety, ensuring day-to-day compliance and supporting periodic internal audits.

Skills

Vendor management

Office administration

MS Office

Dutch language

English language

Facilities coordination

Communication skills

Tools

MS Office

Printers & AV

Job description

ChargePoint Amsterdam seeks an Office Administrator to keep the office running smoothly, welcome visitors, coordinate facilities, and support vendor management. You will be central to our Amsterdam operations and ensure a vibrant, safe in-office environment.

You will partner with HR and IT for onboarding, manage mail and equipment, and help maintain a proactive, collaborative culture that enables the team to do their best work.