HR & Admin Coordinator (Part-Time)

STE Languages; Eindhoven; Hybrid; EUR 28,000 - 36,000; Part time

Benefits offered by this job

25 vacation days

Pension plan via ASR

Language course at our expense

Chair massages

Fresh fruit

Team events

International team

Job summary

STE Languages is seeking a proactive Management Assistant to support HR processes and the management team. The role focuses on maintaining personnel records, handling onboarding, drafting contracts, and coordinating recruitment tasks in a structured, international setting.

You will work closely with a small management team, ensuring smooth administrative operations, calendar management, and timely reporting.

Qualifications

• MBO+/HBO level education is required.
• Minimum 5 years as a management assistant or in HR/management support.
• Excellent communication, professional and proactive attitude.
• Structure, organization, and accuracy in work.
• Dutch and English at least B2, written and spoken.

Responsibilities

• Maintain HR systems and personnel records up to date.
• Register sick leave and liaise with occupational health services.
• Draft and post vacancies on job boards and LinkedIn.
• Screen CVs and invite or reject candidates in consultation.
• Schedule introductory interviews with candidates.
• Draft contracts and frameworks and submit to management.
• Process onboarding of new employees administratively.
• Arrange VOG certificates and other documents.
• Prepare overviews and reports for management, business, and HR.
• Support management calendars, scheduling, and tracking actions.
• Prepare and take minutes for management meetings.

Skills

Professional communication

Structured work style

Organizational skills

Multitasking

Independent worker

Dutch proficiency

English proficiency

Education

MBO+/HBO level

Job description

STE Languages is seeking a proactive Management Assistant to support HR processes and the management team. The role focuses on maintaining personnel records, handling onboarding, drafting contracts, and coordinating recruitment tasks in a structured, international setting.

You will work closely with a small management team, ensuring smooth administrative operations, calendar management, and timely reporting.