Management Assistant (parttime, 32 hours per week)

STE Languages; Eindhoven; Hybrid; EUR 28,000 - 36,000; Part time

Benefits offered by this job

25 vacation days

Pension plan via ASR

Language course at our expense

Chair massages

Fresh fruit

Team events

International team

Job summary

STE Languages is seeking a proactive Management Assistant to support HR processes and the management team. The role focuses on maintaining personnel records, handling onboarding, drafting contracts, and coordinating recruitment tasks in a structured, international setting.

You will work closely with a small management team, ensuring smooth administrative operations, calendar management, and timely reporting.

Qualifications

• MBO+/HBO level education is required.
• Minimum 5 years as a management assistant or in HR/management support.
• Excellent communication, professional and proactive attitude.
• Structure, organization, and accuracy in work.
• Dutch and English at least B2, written and spoken.

Responsibilities

• Maintain HR systems and personnel records up to date.
• Register sick leave and liaise with occupational health services.
• Draft and post vacancies on job boards and LinkedIn.
• Screen CVs and invite or reject candidates in consultation.
• Schedule introductory interviews with candidates.
• Draft contracts and frameworks and submit to management.
• Process onboarding of new employees administratively.
• Arrange VOG certificates and other documents.
• Prepare overviews and reports for management, business, and HR.
• Support management calendars, scheduling, and tracking actions.
• Prepare and take minutes for management meetings.

Skills

Professional communication

Structured work style

Organizational skills

Multitasking

Independent worker

Dutch proficiency

English proficiency

Education

MBO+/HBO level

Job description

Management Assistant (parttime, 32 uur per week)
Embrace new cultures. Master the language.

Who are we?

STE Languages has been a leading language institute in the Netherlands for 30 years. We offer language training in over 20 languages, individually or in groups, intensively or more gradually, in-company, online, or on location at STE Languages. Our teachers are experienced, qualified, and native speakers. Our courses are highly valued by our clients; in the independent Cedeo survey, STE Languages achieved a score of 96.7% for good to excellent service.

Each year, STE Languages provides language training to approximately 5,000 internationals/expats, newcomers, and labor migrants. To strengthen our team, we are looking for a structured and proactive Management Assistant who supports HR processes and assists the management team (2 people) with administrative and organizational tasks.

What will you do?

As a Management Assistant, you will be a key link within the organization. You ensure that administrative and organizational HR processes run smoothly and support the management team in a variety of tasks.

Your main responsibilities:

• Keep HR systems and personnel records up to date;
• Register sick leave and return-to-work notifications, and liaise with the occupational health service;
• Draft and post job vacancies on job boards and LinkedIn;
• Screen CVs and, in consultation, invite or reject candidates;
• Schedule introductory interviews;
• Draft contracts and framework agreements and submit them to management;
• Process and onboard new employees administratively;
• Arrange VOG certificates and other necessary documents;
• Prepare overviews and reports for management, business, and HR purposes;
• Support management with administrative tasks such as calendars, scheduling, and tracking action items;
• Prepare and take minutes for management team meetings.

What do you bring?

• MBO+/HBO level of education;
• At least 5 years of experience as a management assistant or in a comparable (HR/management support) role;
• Professional and highly effective communication skills;
• Highly structured, organized, and accurate work style;
• Proficient with various systems and able to quickly learn new ones;
• Able to switch between tasks while maintaining an overview;
• Works efficiently and independently within agreed frameworks;
• Organizational sensitivity and ability to handle diverse interests;
• Dutch and English proficiency at minimum B2 level, both written and spoken.

What do we offer?

• A varied role with significant responsibility;
• 25 vacation days for full-time employment;
• Excellent pension plan via A.S.R.;
• Opportunity to follow a language course at our expense;
• Regular chair massages at the office;
• Fresh fruit at the office;
• Fun events and team activities;
• A close-knit and international team where you can truly make an impact.

Good working conditions

Plenty of room for personal development