Head of Office & Culture – Rotterdam

42workspace; Rotterdam; On-site; EUR 34,000 - 48,000; Full time

Job summary

HelloPrint in Rotterdam is seeking an Office & Events Coordinator who will be the beating heart of our office. You’ll lead a small team, keep the office running smoothly, and ensure events and meetings shine—from concept to cleanup.

You’ll coordinate with leadership and manage day-to-day admin and supplier relations to create a welcoming, efficient workplace. You’ll handle facilities, safety, travel arrangements, and front-desk duties, ensuring every guest experiences the HelloPrint vibe.

Responsibilities

• Lead Workspot Happiness (2 FTE) and office operations in Rotterdam, coordinating lunch, cleanliness, and general office functioning.
• Manage facilities and safety, act as point of contact for landlord, and handle related contracts for cars, housing, hotels, and amenities.
• Organise HelloPrint events, meetings, and special moments from concept to cleanup, including budgeting, venues, and day-of execution.
• Plan strategy days and trips—booking flights, hotels, and meeting venues that are distinctive.
• Maintain tight admin: expense reports, subscriptions, invoices, and office policies, with budget awareness.
• Welcome visitors at the front desk, provide tours, handle parcels and mail, and liaise with IT when issues arise.
• Propose and implement office layout and design improvements, handling planning, quotes, and supplier coordination.
• Look after HelloPrinters' celebrations and moments, ensuring they are noticed and appreciated.

Job description

HelloPrint in Rotterdam is seeking an Office & Events Coordinator who will be the beating heart of our office. You’ll lead a small team, keep the office running smoothly, and ensure events and meetings shine—from concept to cleanup.

You’ll coordinate with leadership and manage day-to-day admin and supplier relations to create a welcoming, efficient workplace. You’ll handle facilities, safety, travel arrangements, and front-desk duties, ensuring every guest experiences the HelloPrint vibe.