Office & Culture Manager

Helloprint; Rotterdam; On-site; EUR 40,000 - 55,000; Full time

Benefits offered by this job

HelloFit gym access

UrbanSportsClub discount

Daily meals in office

International team

Job summary

HelloPrint Rotterdam is seeking a proactive Office Manager to be the beating heart of our office. You’ll welcome guests, organize events, manage facilities, and handle budgets from day one.

From arranging travel and IT support to office design ideas, you’ll ensure smooth operations with a hands-on approach, coordinating with leadership to create a welcoming, efficient workplace.

Qualifications

• Experience in a comparable role (office management, event management, hospitality or PA).
• Fluent Dutch and English; comfortable with IT and basic printer knowledge.
• You keep multiple tasks in the air and communicate clearly with varied stakeholders.

Responsibilities

• Lead Workspot Happiness and office operations in Rotterdam, including lunch, cleaning and supplies.
• Manage facilities, landlord relations, contracts, and company travel arrangements.
• Organise HelloPrint events from concept to clean-up with budgeting and venue planning.
• Coordinate strategy days and trips, including flights, hotels and venues.
• Maintain tight admin: expenses, invoices, subscriptions, budgets, and policy.
• Be the front door: greet guests, give tours, handle parcels and basic IT escalation.
• Drive office layout improvements and handle gifts for HelloPrinters.

Skills

Event management

Office management

Budgeting

Travel coordination

Communication

Dutch & English

Job description

This isn't a role where you just refill the coffee. You're the beating heart of our Rotterdam office: the first face guests see, the person who makes our events unforgettable, and the one who turns "wouldn't it be great if..." into something real. You think it through and you make it happen. Every phase, start to finish.

What you'll do:

• You lead Workspot Happiness (2 FTE). At HelloPrint we work together in the office every day to bring out the best in each other. We serve a fresh, healthy lunch daily, keep the office clean and stocked, and make sure everything works. You'll take office management to the next level, together with Hans (CEO) and Lizzy (VP of People).

• You handle facilities and keep the office safe. You're the point of contact for the landlord and manage all facility operations for our building. That includes the company car, apartments, hotel arrangements, and every contract that comes with them.

• You organise our HelloPrint events, meetings and special moments. From concept to clean-up. Budget, venue, planning and execution on the day. The vibe has to be right and you focus on every detail.

• You make sure strategy days and trips run flawlessly. Flights, hotels, stays and finding meeting venues that are genuinely special.

• You keep the admin tight. Expense reports, subscriptions, invoices and office policy. You manage budgets and know what we're spending before anyone asks.

• You're the front door and first line. You welcome guests, give tours, take in parcels and distribute post. Every visitor immediately feels what HelloPrint is about. When something gets stuck with IT, you're the first point of contact: you know how a printer works and when to elevate.

• You make the office better. You come with ideas for layout and design and you execute them: planning, quotes, suppliers, or a quick trip to IKEA yourself.

• You look after HelloPrinters. Birthdays, anniversaries, new arrivals, gifts. You make sure the moments that matter get noticed.

This role needs a broader range. Think: a Season Prep Night in two weeks, a trip that still needs booking, a new colleague without a laptop, a stack of invoices, and a guest at the door. When something goes wrong, everyone notices. When it goes right, it looks effortless. That's the job.

Who we're looking for:

You're sharp on details without ever losing the overview. You sense what an event or meeting needs to be truly great, and you hold yourself (and everything you organise) to a high standard. "Good enough" isn't good enough for you. You keep multiple balls in the air effortlessly, communicate clearly with everyone from delivery drivers to the CEO, and bring positive energy even when the schedule flips at the last minute. You're trustworthy: you see expense reports, invoices and sometimes sensitive information and it stays with you.

Must-haves:

• You're flexible: this role is based in the office, but also requires availability outside office hours (for example Season Prep or Season Kick-Off) when needed.

• You have experience in a comparable role (office management, event management, hospitality or PA). We don't have a hard requirement on years: if this vacancy feels like you, we'd love to hear from you. If you've just graduated, this role is probably a step too soon.

• You've organised events and business travel end-to-end, including budget, suppliers and travel bookings via travel tools.

• You stay calm under pressure and set your own priorities every day.

• You're accurate with numbers: expense reports, invoices and budgets are always correct.

• You're comfortable with IT and not fazed by a laptop that won't start.

• You see what needs doing and do it, without being asked.

• Fluent Dutch and English. Spanish is a nice-to-have given our Valencia office.

• Office-first: you work from our Rotterdam office.

What we offer:

• Room to grow: opportunities come fast, within your role and across HelloPrint.
• International team: work with 100+ professionals from 25+ nationalities in Rotterdam and Valencia.
• Real impact: help build the future of a fast-growing, AI-driven company where your ideas actually land.
• Ownership from day one: work alongside experienced leaders, take initiative and drive projects with the freedom to innovate.
• Hello-Benefits: including 24/7 HelloFit gym access, UrbanSportsClub discount, the best events and fresh daily meals in the office!

At HelloPrint we believe diversity makes us stronger. We're building a workplace where everyone can be themselves, grow, and do the best work of their lives regardless of background, identity or perspective. We welcome applicants from all backgrounds.