Executive Assistant & Office Operations Lead — Rotterdam

Wendover Development Limited; Rotterdam; Hybrid; EUR 42,000 - 64,000; Full time

Job summary

Wendover is hiring for an office manager & executive assistant based in our Rotterdam office. This pivotal role supports our design principals and the wider team to ensure the studio delivers design excellence while operating smoothly and productively.

Responsibilities include calendar management for the Design Principal, arranging meetings and travel, coordinating HR tasks, managing office IT, and overseeing invoices, payroll paperwork, and supplier relations.

Qualifications

• 3–5 years of executive assistant/office administration experience.
• Proactive problem-solver.
• Polite, friendly, diplomatic, and discrete.
• Experience with Mac and PC office IT and software systems (Teams, Zoom, Google Suite).
• Xero experience preferred but not required.

Responsibilities

• EA for Wendover Studio’s Design Principal: manage calendar, coordinate meetings and travel, and perform a broad range of administrative tasks including server/document organization and basic project coordination.
• HR & staff management, CPD planning for Rotterdam & London teams.
• Store and organize job applications and coordinate team meetings.
• Induction/onboarding docs, performance reviews, and offboarding procedures.
• Update contracts and renewals; manage shared calendar and office supplies.
• Coordinate payroll documentation and approvals; prepare Rotterdam payroll draft and check London payroll submissions.

Skills

Proactive problem-solver

Diplomatic

Discrete

Team coordination

Tools

Microsoft Teams

Zoom

Google Suite

Xero

Basecone

Job description

Wendover is hiring for an office manager & executive assistant based in our Rotterdam office. This pivotal role supports our design principals and the wider team to ensure the studio delivers design excellence while operating smoothly and productively.

Responsibilities include calendar management for the Design Principal, arranging meetings and travel, coordinating HR tasks, managing office IT, and overseeing invoices, payroll paperwork, and supplier relations.