Global Executive Assistant & Travel Coordinator

DEPT; Amsterdam; Hybrid; EUR 42,000 - 64,000; Full time

Job summary

DEPT® is seeking a diligent Executive Assistant to join the Executive Support & Travel team. You will support several members of the global Executive Team, working alongside two other EAs with shared coverage.

Within this control center, agendas are managed, priorities are set and travel is booked (both national and international). This role requires 40 hours per week with flexibility for evenings or weekends when needed.

Qualifications

• Professional working proficiency in English (C1 or above).
• 3+ years of experience as an Executive Assistant or Personal Assistant, ideally supporting C-level leaders, and more than one at a time.
• Excellent judgment, discretion and the confidence to handle confidential information.
• Strong calendar, travel and expense management skills, with proven experience juggling competing priorities.
• A proactive, anticipatory approach and getting things done mentality: you spot issues before they land on an executive's desk.
• Availability for 40 hours a week, with reasonable degree of flexibility around the working hours and picking up last-minute urgent matters in evenings or on the weekend when needed.
• A teamwork personality that fits a fast-paced, demanding and dynamic international working environment.
• Nice to have: Previous experience with Google Workspace (Drive, Sheets, email, Calendar); Our team works with Google tools.
• Nice to have: Experience in a digital agency, consultancy or other fast-paced international environment.

Responsibilities

• Manage the calendars of several executives, scheduling and coordinating meetings and appointments across time zones, resolving conflicts and protecting focus time.
• Act as a liaison between executives and internal and external stakeholders, maintaining effective communication and relationships.
• Anticipate and proactively address the needs of the executives, prioritizing requests and knowing what and when to escalat.
• Plan complex domestic and international itineraries, including visas, accommodation, ground transport, and local dinner events.
• Support the Chief of Staff and the other EA in offsites, board meetings, and conferences.
• Share coverage with the other two EAs so every executive is always supported, including during holidays and peak periods.
• Support ad hoc projects such as reporting, research and process improvements.
• Handle confidential information with discretion.

Skills

Calendar management

Travel planning

Discretion

Communication

English proficiency

Google Workspace

Team player

Flexible hours

Tools

Google Workspace

Job description

DEPT® is seeking a diligent Executive Assistant to join the Executive Support & Travel team. You will support several members of the global Executive Team, working alongside two other EAs with shared coverage.

Within this control center, agendas are managed, priorities are set and travel is booked (both national and international). This role requires 40 hours per week with flexibility for evenings or weekends when needed.