Global Executive Assistant to Leadership

ACT Group; Amsterdam; Hybrid; EUR 42,000 - 54,000; Full time

Benefits offered by this job

No perks listed

Job summary

ACT Group is seeking a Management Assistant to support our Executive Board and senior leaders. You will keep schedules, manage communications and daily activities across our global organisation.

Responsibilities include complex calendar management, meetings, and international travel, plus preparing materials, following up on deadlines, and coordinating reports, expenses and invoices. Proficiency in Microsoft 365 and an interest in new digital tools are valued.

Qualifications

• Minimum 2 years in an administrative or executive support role.
• Experience in international, fast-paced environments is preferred.
• Strong organisational skills and ability to manage competing priorities.
• Proactive, service-minded approach with problem-solving abilities.
• Excellent English communication and confidence with senior stakeholders.
• Familiarity with Microsoft 365 and interest in new digital tools.

Responsibilities

• Support Executive Board and senior leaders, manage schedules and calendars.
• Coordinate complex calendars, meetings, and international travel.
• Prepare meeting materials, document actions and follow deadlines.
• Handle correspondence, reports, presentations, expenses and invoices.
• Collaborate with colleagues and external partners across the organisation.
• Enhance administrative processes using digital tools like Microsoft 365 and ChatGPT.

Skills

2+ yrs experience

International environment

Organisational skills

Proactive service-minded

English communication

Digital tools enthusiasm

Discretion & professionalism

Tools

Microsoft 365

ChatGPT

Job description

ACT Group is seeking a Management Assistant to support our Executive Board and senior leaders. You will keep schedules, manage communications and daily activities across our global organisation.

Responsibilities include complex calendar management, meetings, and international travel, plus preparing materials, following up on deadlines, and coordinating reports, expenses and invoices. Proficiency in Microsoft 365 and an interest in new digital tools are valued.