Manager, Executive Assistant

Digital Agency Jobs; Amsterdam; On-site; EUR 52,000 - 68,000; Full time

Benefits offered by this job

Premium healthcare

Grocery card for meals

Wi‑Fi/electricity reimbursements

English classes

Sportclub membership

Benefits platform access

Flexible vacation policy

Job summary

DEPT® is seeking a highly organized Executive Assistant to provide comprehensive administrative support to our regional executive team and assist with international coordination as needed.

The role requires exceptional communication, meticulous organization, and the ability to handle confidential information with discretion. You will manage calendars, coordinate meetings, and support regional events while reporting to the Americas Chief of Staff to the CEO.

Qualifications

• Strong written and verbal communication in English.
• Proven experience (between 4 and 5 years) as an executive assistant or similar role, preferably in a fast-paced professional services environment.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong written and verbal communication skills, with a keen eye for detail.
• Ability to handle confidential information with discretion and maintain a high level of professionalism.
• Strong problem-solving skills and the ability to think critically and independently.
• Exceptional interpersonal skills, with the ability to build and maintain positive relationships with colleagues and external stakeholders.
• Proactive and self-motivated, with the ability to work independently and as part of a team

Responsibilities

• Manage 3-5 executive calendars, including scheduling and coordinating meetings, appointments, and travel arrangements
• Act as a liaison between executives and internal/external stakeholders, maintaining effective communication and relationships
• Anticipate and proactively address the needs of executives, ensuring their schedules and priorities are effectively managed
• Support with coordinating and organizing regional events, offsites, and team-building activities
• Complete expense reports, when needed, for the executives supported
• Act as the point of contact for onsite meeting needs, including coordinating details for board meetings and ordering meals for executive meetings
• Provide backup support, when needed, to global management support team

Skills

Executive communication

Calendar management

Travel coordination

Discretion & professionalism

English proficiency

Job description

WHY DEPT®?

We are a Growth Invention company built to help the world’s most ambitious brands grow faster. Operating at the intersection of technology and marketing, we create what is next by pioneering ideas, acting fast, and moving further because standing still just is not in our DNA.

We are drawn to people who stay curious, move with intent, and never stop inventing. Our culture runs on three values: better together, relentlessly curious, and get sh*t done. It is how we work, how we grow, and how we make things that matter.

At DEPT®, you will find the freedom to explore, the space to collaborate, and the trust to make a real impact for our clients, for each other, and for the world we are helping to build.

THE ROLE:

DEPT® is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our (regional) executive team and lend a helping hand internationally where needed.

The ideal fit for this position will possess exceptional communication skills, strong attention to detail, and the ability to handle multiple tasks simultaneously. The Executive Assistant will play a crucial role in ensuring the smooth operation of our regional organization by managing calendars, coordinating meetings, handling confidential information, and assisting with various administrative tasks. This position requires a high level of professionalism, discretion, and the ability to work both independently and in a team setting when international coordination is required.

This role will report directly to the Americas Chief of Staff to the CEO.

WHAT YOU’LL DO:

• Manage 3-5 executive calendars, including scheduling and coordinating meetings, appointments, and travel arrangements

• Act as a liaison between executives and internal/external stakeholders, maintaining effective communication and relationships

• Anticipate and proactively address the needs of executives, ensuring their schedules and priorities are effectively managed

• Support with coordinating and organizing regional events, offsites, and team-building activities

• Complete expense reports, when needed, for the executives supported

• Act as the point of contact for onsite meeting needs, including coordinating details for board meetings and ordering meals for executive meetings

• Provide backup support, when needed, to global management support team

WHAT YOU BRING:

• Strong written and verbal communication in English.

• Proven experience (between 4 and 5 years) as an executive assistant or similar role, preferably in a fast-paced professional services environment

• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines

• Strong written and verbal communication skills, with a keen eye for detail

• Ability to handle confidential information with discretion and maintain a high level of professionalism

• Strong problem-solving skills and the ability to think critically and independently

• Exceptional interpersonal skills, with the ability to build and maintain positive relationships with colleagues and external stakeholders

• Proactive and self-motivated, with the ability to work independently and as part of a team

WHAT DO WE OFFER?

We enjoy spending time together, working closely with other local colleagues, and getting to know one another. Our Buenos Aires offices (Villa Crespo or Mar del Plata) are fully equipped with refreshments and great common spaces!

• Premium healthcare through OSDE for the employee and their immediate family members

• Prepaid card with a monthly allowance for grocery purchases

• Monthly reimbursements for Wi‑Fi/electricity expenses

• Monthly reimbursements for training/English classes

• 100% covered “Plan Total” membership at Sportclub

• Access to our benefits platform through Bonda

• A flexible vacation policy

WE SUPPORT YOU BEING YOU:

DEPT® is an equal opportunity employer (EOE). We believe our work is its best when our people feel safe and free to be themselves. We’re committed to an inclusive and barrier-free recruitment and selection process and workplace, regardless of anyone’s identity, background, beliefs, lifestyle or disabilities. So tell us about any accommodations you need. It’s totally confidential and only used to make sure you feel fully supported at every step.

DEPT® participates in E-Verify, meaning your Form I‑9 information will be sent to the federal government to confirm you are authorized to work in the U.S.

We are a B Corp-certified company passionate about purpose-driven work. Our hope is that you can feel good about the contributions DEPT® is making to the world and we always have an open door for your ideas in making the world a better place.

DEPT® is a Growth Invention company built to help the world’s most ambitious brands grow faster. Operating at the intersection of technology and marketing, our 4,000+ specialists deliver growth invention across Brand & Media, Experience, Commerce, CRM, and Technology & Data. We’re 50|50 tech and marketing, partner‑led, and first to move. Clients include Google, Lufthansa, Coach, eBay, and OpenAI.

Learn more about DEPT®

DIVERSITY, EQUITY, & INCLUSION

At DEPT®, we take pride in creating an inclusive workplace where everyone has an equal opportunity to thrive. We actively seek to recruit, develop, nurture, and retain talented individuals from diverse backgrounds, with varying skills and perspectives.

We also encourage you to reach out to us and discuss any reasonable adjustments we can make to support you throughout the recruitment process and your time with us.

Want to know more about our dedication to diversity, equity, and inclusion? Check out our efforts * *here.