Executive Assistant

Cognizant; Amsterdam; Hybrid; EUR 52,000 - 78,000; Full time

Job summary

Cognizant in Amsterdam is seeking an experienced Executive Assistant to provide high-level administrative and operational support to senior leaders in a multinational setting. You will partner with executives and global teams to coordinate priorities, improve efficiency, and maintain clear communication.

The role emphasizes managing complex calendars, preparing reports and presentations, and safeguarding confidential information while ensuring seamless executive workflows across time zones.

Qualifications

• Eight to nine years of experience providing executive assistance or advanced administrative support in a corporate or multinational environment.
• Professional-level English communication, capable of producing emails, reports, and presentations for international stakeholders.
• Strong experience managing complex calendars, executive correspondence, confidential information, and meeting arrangements.
• Advanced proficiency with office productivity and collaboration tools to manage documents and coordinate hybrid meetings.
• Excellent organization, judgement and attention to detail, anticipating executive needs under tight deadlines.

Responsibilities

• Manage complex executive calendars, daily agendas, meetings and priorities to align with key business objectives.
• Coordinate executive meetings from prep through follow-up, including invites, agendas, briefing materials, logistics and action tracking.
• Manage executive communications and information flow by prioritising correspondence, drafting responses and tracking commitments and deadlines.
• Prepare accurate, professional reports, presentations and executive summaries for leadership discussions.
• Maintain confidential records, support onboarding/offboarding, and improve administrative workflows using productivity tools.

Skills

Calendar management

Meeting coordination

Executive communication

Documentation

Workflow improvement

Tools

Office suites

Job description

About The Role

As an Executive Assistant, you will make an impact by providing high-level administrative and operational support to senior leaders in a multinational environment. You will be a valued partner to the leadership team, working collaboratively with executives, internal stakeholders and global teams to coordinate priorities, improve efficiency and maintain clear communication.

In This Role, You Will

• Manage complex executive calendars, daily agendas, meetings and priorities to ensure leaders’ time is aligned with key business objectives.
• Coordinate executive meetings from preparation through follow-up, including invitations, agendas, briefing materials, meeting logistics and action tracking.
• Manage executive communications and information flow by prioritising correspondence, drafting responses and tracking important commitments and deadlines.
• Prepare accurate, professional reports, presentations, executive summaries and other documentation for leadership discussions and stakeholder updates.
• Maintain confidential records, support team onboarding and offboarding, and improve administrative workflows using productivity tools, trackers and established systems.

Work model

We believe hybrid work is the way forward as we strive to provide flexibility wherever possible. Based on this role’s business requirements, this is a hybrid position requiring [4 days per week] in a Cognizant office in Amsterdam. Regardless of your working arrangement, we are here to support a healthy work-life balance through our various wellbeing programmes. The working arrangements for this role are accurate as of the date of posting. This may change based on the project you are engaged in, as well as business and client requirements. Rest assured, we will always be clear about role expectations.

What you need to have to be considered

• Eight to nine years of experience providing executive assistance or advanced administrative support within a corporate or multinational environment.
• Professional-level English communication skills, with the ability to produce clear, accurate emails, reports, presentations and executive documentation for international stakeholders.
• Strong experience managing complex calendars, executive correspondence, confidential information, meeting arrangements and administrative processes.
• Advanced proficiency with office productivity and collaboration tools used to manage documents, track activities and coordinate hybrid meetings.
• Excellent organisation, judgement and attention to detail, with the ability to anticipate executive needs and manage competing priorities under tight deadlines.

These will help you stand out

• A Certified Administrative Professional qualification, or an equivalent advanced administrative certification.
• Experience supporting multiple senior executives or leadership teams across different countries and time zones.
• A track record of improving administrative processes, documentation practices or executive-support workflows.
• Experience coordinating onboarding, offboarding, governance activities and operational deadlines.
• A culturally aware, service-oriented approach to working with diverse global teams and stakeholders.

We’re excited to meet people who share our mission and can make an impact in a variety of ways. Think about your transferable experiences and unique skills that make you stand out as someone who can bring new and exciting things to this role.