Management Assistant

ACT Group; Amsterdam; Hybrid; EUR 42,000 - 54,000; Full time

Benefits offered by this job

No perks listed

Job summary

ACT Group is seeking a Management Assistant to support our Executive Board and senior leaders. You will keep schedules, manage communications and daily activities across our global organisation.

Responsibilities include complex calendar management, meetings, and international travel, plus preparing materials, following up on deadlines, and coordinating reports, expenses and invoices. Proficiency in Microsoft 365 and an interest in new digital tools are valued.

Qualifications

• Minimum 2 years in an administrative or executive support role.
• Experience in international, fast-paced environments is preferred.
• Strong organisational skills and ability to manage competing priorities.
• Proactive, service-minded approach with problem-solving abilities.
• Excellent English communication and confidence with senior stakeholders.
• Familiarity with Microsoft 365 and interest in new digital tools.

Responsibilities

• Support Executive Board and senior leaders, manage schedules and calendars.
• Coordinate complex calendars, meetings, and international travel.
• Prepare meeting materials, document actions and follow deadlines.
• Handle correspondence, reports, presentations, expenses and invoices.
• Collaborate with colleagues and external partners across the organisation.
• Enhance administrative processes using digital tools like Microsoft 365 and ChatGPT.

Skills

2+ yrs experience

International environment

Organisational skills

Proactive service-minded

English communication

Digital tools enthusiasm

Discretion & professionalism

Tools

Microsoft 365

ChatGPT

Job description

Your Role in Our Story:

As Management Assistant at ACT Group, you will support our Executive Board and senior leaders, keeping schedules, communication and daily activities organised.

• Manage complex calendars, meetings and international travel.
• Prepare meeting materials, document actions and follow up on deadlines.
• Coordinate correspondence, reports, presentations, expenses and invoices.
• Work with colleagues and external partners across our global organisation.
• Improve administrative processes using digital tools, including Microsoft 365 and ChatGPT.
• Handle confidential information with discretion and professionalism.

Your Expertise:

• At least 2 years of experience in a similar administrative or executive support role.
• Experience in an international, fast-paced environment.
• Strong organisational skills and the ability to manage competing priorities.
• A proactive, service-minded approach, anticipating needs and solving problems independently.
• Excellent communication skills in English and confidence working with senior stakeholders.
• Proficiency in Microsoft 365 and an interest in new digital tools.
• Accuracy, discretion, adaptability and a collaborative mindset.

Your Role in Our Story:

As Management Assistant at ACT Group, you will support our Executive Board and senior leaders, keeping schedules, communication and daily activities organised.

• Manage complex calendars, meetings and international travel.
• Prepare meeting materials, document actions and follow up on deadlines.
• Coordinate correspondence, reports, presentations, expenses and invoices.
• Work with colleagues and external partners across our global organisation.
• Improve administrative processes using digital tools, including Microsoft 365 and ChatGPT.
• Handle confidential information with discretion and professionalism.

Your Expertise:

• At least 2 years of experience in a similar administrative or executive support role.
• Experience in an international, fast-paced environment.
• Strong organisational skills and the ability to manage competing priorities.
• A proactive, service-minded approach, anticipating needs and solving problems independently.
• Excellent communication skills in English and confidence working with senior stakeholders.
• Proficiency in Microsoft 365 and an interest in new digital tools.
• Accuracy, discretion, adaptability and a collaborative mindset.