Executive Assistant

Baoase Curaçao; Willemstad; On-site; EUR 44,000 - 61,000; Full time

Job summary

Baoase Curaçao is seeking an Executive Assistant to provide day-to-day support to the Managing Directors, ensuring smooth operations and efficient use of their time.

You will manage calendars, meetings, and travel arrangements, prepare agendas, minutes, reports, and other documents, and handle confidential information with discretion in a fast-paced luxury environment.

Qualifications

• Proactive, hands-on approach with ability to work independently.
• Excellent organizational, administrative, and time-management skills.
• Flexible and able to manage multiple priorities in a fast-paced environment.
• Reliable, discreet, and professional handling confidential information.
• Strong communication and interpersonal skills with a service-oriented mindset.
• Fluency in Dutch and English; additional languages an advantage.
• Microsoft Office proficiency is a plus.

Responsibilities

• Provide day-to-day support to the Managing Directors to ensure daily operations run efficiently.
• Manage calendars, appointments, and scheduling to optimize the Directors' time.
• Organize and prepare meetings, including agendas, documentation, and follow-up actions.
• Prepare meeting minutes, action lists, presentations, reports, and other business documents.
• Arrange business travel, reservations, and other practical or logistical matters.
• Handle a wide range of administrative and organizational tasks with accuracy and efficiency.
• Execute ad-hoc requests promptly while maintaining a high level of professionalism.
• Take ownership of tasks from start to finish, ensuring deadlines are met and priorities are managed effectively.

Skills

Proactive

Independent

Organization

Time management

Attention to detail

Discretion

Communication

Dutch language

English language

Microsoft Office

Tools

Microsoft Office

Job description

Main Role & Responsibilities

Provide day-to-day support to the Managing Directors by ensuring daily operations run efficiently. Manage calendars, appointments, and scheduling to optimize the Directors' time. Organize and prepare meetings, including agendas, documentation, and follow-up actions. Prepare meeting minutes, action lists, presentations, reports, and other business documents. Arrange business travel, reservations, and other practical or logistical matters. Handle a wide range of administrative and organizational tasks with accuracy and efficiency. Execute ad-hoc requests promptly while maintaining a high level of professionalism. Take ownership of tasks from start to finish, ensuring deadlines are met and priorities are managed effectively.

Essential Skills & Requirements

Proactive, hands-on, and able to work independently with minimal supervision. Excellent organizational, administrative, and time-management skills with strong attention to detail. Flexible and able to manage multiple priorities in a fast-paced environment. Reliable, discreet, and professional when handling confidential information. Strong communication and interpersonal skills with a service-oriented mindset. Fluency in Dutch and English is required; proficiency in additional languages and Microsoft Office is an advantage.