Global CEO Executive & Personal Assistant

Arion Retail Group; Amsterdam; On-site; EUR 70,000 - 95,000; Full time

Job summary

Arion Retail Group, a fast-growing international retail leader headquartered in Amsterdam, seeks an experienced Executive & Personal Assistant to support the CEO. This high-trust role requires discretion, proactive thinking and the ability to operate across countries and cultures.

You will manage the CEO’s diary, coordinate multi-country meetings, arrange complex international travel and prepare materials. The role may involve travel on weekends and outside hours, with fluency in English and

Qualifications

• Experienced Executive or Personal Assistant who has supported a CEO in an international organisation.
• Confident, mature and able to work with senior stakeholders.
• Understand diary priorities across multiple leaders, not isolation.
• Build trusted relationships with Heads of Department across the organisation.
• Proactive, discerning and discreet in all interactions.

Responsibilities

• Own the CEO’s diary across multiple countries and time zones.
• Coordinate meetings across senior stakeholders and countries.
• Organise complex international travel, including flights and accommodations.
• Prepare the CEO for meetings with relevant information and context.
• Attend meetings or follow up on actions with clear priorities and dependencies.
• Coordinate next steps with relevant stakeholders and maintain context.
• Act as the main coordination point between the CEO, Heads of Department and external stakeholders.
• Manage confidential information with absolute discretion.
• Provide personal assistance to the CEO as required.
• Support ad-hoc projects in a dynamic, entrepreneurial environment.

Skills

Executive Assistant

Personal Assistant

Diary management

Travel coordination

Stakeholder management

Discretion and confidentiality

Job description

Arion Retail Group, a fast-growing international retail leader headquartered in Amsterdam, seeks an experienced Executive & Personal Assistant to support the CEO. This high-trust role requires discretion, proactive thinking and the ability to operate across countries and cultures.

You will manage the CEO’s diary, coordinate multi-country meetings, arrange complex international travel and prepare materials. The role may involve travel on weekends and outside hours, with fluency in English and