Executive Team Assistant – Amsterdam Office

53550 Columbia Threadneedle Netherlands B.V. F23; Netherlands; On-site; EUR 45,000 - 62,000; Full time

Job summary

Columbia Threadneedle Investments in Amsterdam is seeking a Team Assistant to provide high-quality and proactive support to the Netherlands leadership team, managing calendars, travel, meetings, and general office operations. You will act as a trusted partner to Executives, protecting and optimizing their time while maintaining an efficient, professional office environment.

You will coordinate with executives, handle facilities, vendors, onboarding for new joiners, and ensure the team can

Qualifications

• Fluent in Dutch and English; experience as Team Assistant/PA/Administrative Assistant in fast-paced environments.
• Strong proficiency with Microsoft Office and common corporate tools for expense, travel, procurement and CRM.

Responsibilities

• Own and optimize a complex diary: scheduling, prioritization, conflict resolution, and meeting logistics.
• Coordinate internal/external meetings, set agendas and ensure executives are prepared.
• Prepare packs/briefs, coordinate meeting rooms/Teams, capture minutes and follow up to closure.
• Arrange end-to-end travel (air/rail/hotel/ground transport) and manage invoices for multiple locations.
• Track actions, timelines, coordinate small projects and provide progress updates.
• Support event planning and logistics for team offsites and client visits.
• Maintain office supplies, manage vendors, and ensure reception/meeting areas are presentable.
• Liaise with IT/building management for access, moves, and safety concerns.
• Assist onboarding logistics for new joiners (badges, workspace, equipment).
• Handle sensitive information securely and identify process improvements to reduce friction.

Skills

Fluent in Dutch and English

Microsoft Office proficiency

Calendar & travel coordination

Stakeholder communication

Meeting logistics

Tools

Microsoft Office (Outlook, Excel, PowerPoint, Word)

CRM tools

Expense and travel systems

Job description

Columbia Threadneedle Investments in Amsterdam is seeking a Team Assistant to provide high-quality and proactive support to the Netherlands leadership team, managing calendars, travel, meetings, and general office operations. You will act as a trusted partner to Executives, protecting and optimizing their time while maintaining an efficient, professional office environment.

You will coordinate with executives, handle facilities, vendors, onboarding for new joiners, and ensure the team can