Executive Team Assistant – Amsterdam Office & Travel Support

Columbia Threadneedle Investments; Amsterdam; Hybrid; EUR 45,000 - 62,000; Full time

Job summary

Columbia Threadneedle Investments is hiring a Team Assistant for our Amsterdam office to provide proactive team support and manage day-to-day operations. You will support executives in the Netherlands with calendar, travel, meetings, and communications, while ensuring a professional office environment.

The role requires fluent Dutch and English, strong Microsoft Office skills, and prior experience in a fast-paced team assistant or administrative role.

Qualifications

• Fluent in Dutch and English.
• Proven experience in a Team Assistant/Personal Assistant/Administrative Assistant or similar role in a fast-paced environment.
• Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word).
• Familiarity with common corporate tools (expense, travel, procurement, CRM) is an advantage.
• Exceptional organization, prioritization, and attention to detail.
• Strong written and verbal communication; confident with senior stakeholders.
• Proactive, anticipates needs, solves problems independently, and manages ambiguity.
• Service mindset with calmness under pressure; able to switch priorities quickly.
• High integrity, discretion, and trustworthiness with confidential information.
• Continuous improvement mindset; enjoys building simple, scalable processes.

Responsibilities

• Own and optimize a complex diary and meeting logistics for the executives.
• Prepare packs, coordinate rooms/Teams setups, capture minutes, and follow up to closure.
• Arrange end-to-end travel (air/rail/hotel/ground transport) and manage invoices for the region.
• Track actions and timelines, coordinate small projects, and provide progress updates.
• Maintain office supplies and vendor relationships; ensure reception/meeting areas are client ready.
• Liaise with building IT and facilities for access, maintenance, and safety.
• Assist onboarding logistics for new joiners (badges, workspace, equipment).

Skills

Dutch language

English language

Microsoft Office

Organization

Communication

Stakeholder management

Problem solving

Tools

Microsoft Outlook

Excel

PowerPoint

Word

CRM software

Travel booking tools

Expense tools

Job description

Columbia Threadneedle Investments is hiring a Team Assistant for our Amsterdam office to provide proactive team support and manage day-to-day operations. You will support executives in the Netherlands with calendar, travel, meetings, and communications, while ensuring a professional office environment.

The role requires fluent Dutch and English, strong Microsoft Office skills, and prior experience in a fast-paced team assistant or administrative role.