Team Assistant based in Amsterdam

Columbia Threadneedle Investments; Amsterdam; Hybrid; EUR 45,000 - 62,000; Full time

Job summary

Columbia Threadneedle Investments is hiring a Team Assistant for our Amsterdam office to provide proactive team support and manage day-to-day operations. You will support executives in the Netherlands with calendar, travel, meetings, and communications, while ensuring a professional office environment.

The role requires fluent Dutch and English, strong Microsoft Office skills, and prior experience in a fast-paced team assistant or administrative role.

Qualifications

• Fluent in Dutch and English.
• Proven experience in a Team Assistant/Personal Assistant/Administrative Assistant or similar role in a fast-paced environment.
• Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word).
• Familiarity with common corporate tools (expense, travel, procurement, CRM) is an advantage.
• Exceptional organization, prioritization, and attention to detail.
• Strong written and verbal communication; confident with senior stakeholders.
• Proactive, anticipates needs, solves problems independently, and manages ambiguity.
• Service mindset with calmness under pressure; able to switch priorities quickly.
• High integrity, discretion, and trustworthiness with confidential information.
• Continuous improvement mindset; enjoys building simple, scalable processes.

Responsibilities

• Own and optimize a complex diary and meeting logistics for the executives.
• Prepare packs, coordinate rooms/Teams setups, capture minutes, and follow up to closure.
• Arrange end-to-end travel (air/rail/hotel/ground transport) and manage invoices for the region.
• Track actions and timelines, coordinate small projects, and provide progress updates.
• Maintain office supplies and vendor relationships; ensure reception/meeting areas are client ready.
• Liaise with building IT and facilities for access, maintenance, and safety.
• Assist onboarding logistics for new joiners (badges, workspace, equipment).

Skills

Dutch language

English language

Microsoft Office

Organization

Communication

Stakeholder management

Problem solving

Tools

Microsoft Outlook

Excel

PowerPoint

Word

CRM software

Travel booking tools

Expense tools

Job description

About Columbia Threadneedle Investments

Working at Columbia Threadneedle Investments you'll find growth and career opportunities across all of our businesses.

About Columbia Threadneedle Investments

Working at Columbia Threadneedle Investments you'll find growth and career opportunities across all of our businesses. We're intentionally built to help you succeed. Our reach is expansive with a global team of 2,300 people working together. Our capability is diverse with more than 550 investment professionals sharing global perspectives across all major asset classes and markets. Our clients have access to a broad array of investment strategies, and we have the capability to create bespoke solutions matched to clients' specific requirements. Our unwavering focus on our clients and strong financial foundation connects each of our enterprise businesses — Ameriprise Financial, Columbia Threadneedle Investments and RiverSource Insurance and Annuities.

Job Description

Columbia Threadneedle Investments is hiring a Team Assistant based in our Amsterdam office, to provide high-quality and proactive team support while ensuring smooth day-to-day office operations. You will act as a trusted partner to the Executives in The Netherlands, protecting and optimizing their time, and maintain an efficient, professional office environment that enables the wider team to perform at their best. You will provide seamless calendar, travel, meeting and communications management for the Netherlands leadership team. You will also provide reliable office management including handling of facilities, suppliers, meeting rooms, front of house and general office readiness.

How you’ll spend your time…

Calendar & Time Management

• Own and optimize a complex diary: scheduling, prioritization, conflict resolution, and meeting logistics.
• Coordinate internal/external meetings, set agendas where needed, and ensure the Executive is prepared.

Meeting & Materials Support

• Prepare packs/briefs, coordinate meeting rooms/Teams setup, capture minutes/action items, and follow up to closure.

Travel & Expenses

• Arrange end-to-end travel (air/rail/hotel/ground transport), itineraries, visas where applicable, and contingency plans for The Netherlands, Switzerland & Austria
• Invoice management: coding, approving and liaising with accounts for all invoices for The Netherlands, Switzerland & Austria

Coordination Support

• Track actions and timelines, coordinate small projects, and provide progress updates.
• Support event planning (e.g., team offsites, client visits, seminars) and logistics.

Office Readiness & Supplier Management

• Maintain office supplies, order replenishments, manage vendor relationships, and control costs where possible.
• Ensure reception/meeting areas are presentable, stocked, and client ready.

Facilities & Workplace Coordination

• Liaise with building management/IT/facilities for access, maintenance, moves/changes, and safety concerns.

Records & Administration

• Support onboarding logistics for new joiners (badges, workspace, equipment coordination).

Handle sensitive information with the highest level of care; use sound judgment and secure handling practices. Identify inefficiencies and propose process improvements (templates, checklists, workflows) to reduce friction and risk.

To be successful in this role you will have…

• Fluent in Dutch and English.

Proven experience in a Team Assistant/Personal Assistant/Administrative Assistant or similar role in a fast-paced environment.

• Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word).
• Familiarity with common corporate tools (e.g., expense, travel, procurement, CRM) is an advantage.
• Exceptional organization, prioritization, and attention to detail.
• Strong written and verbal communication; confident with senior stakeholders.
• Proactive, anticipates needs, solves problems independently, and manages ambiguity.
• Service mindset with calmness under pressure; able to switch priorities quickly.
• High integrity, discretion, and trustworthiness with confidential information.
• Continuous improvement mindset; enjoys building simple, scalable processes.

In-Office Collaboration

We are a client-centric, relationship-based business. Working together, in-person, is foundational to how we achieve results. By fostering a culture of face-to-face collaboration, idea sharing, productivity and personal connection, we deliver for our stakeholders - clients, advisors, employees and shareholders. Our employees work in the office at least four (4) days per week, with flexibility to work from home one (1) day per week. Some roles may require additional in-office time or different in-office expectations, and specific requirements will be discussed during the hiring process.

Base Pay Salary

Base Pay Salary The estimated base salary for this role €45,000 to €62,000 per year. Final compensation will be determined based on job- related knowledge, skills, experience, and location. This role may also be eligible for performance-based variable pay and benefits.

Full-Time/Part-Time

Full time

Worker Sub Type

Permanent

Job Family Group

Business Support & Operations

Columbia Threadneedle is a people business, and we recognise that our success is due to our talented people, who bring diversity of thought, complementary skills and capabilities. We are committed to fostering an inclusive and performance-based culture where everyone can belong, grow, contribute and realise their potential. We appreciate that work-life balance is an important factor for many when considering their next move so please discuss any flexible working requirements directly with your recruiter.

Columbia Threadneedle Investments is an equal opportunity employer. We consider all qualified applicants without regard to racial or ethnic background, religion or belief, sex or gender, nationality, genetic information, age, sexual orientation, gender identity, disability, marital status, pregnancy or maternity or any other basis prohibited by law.

We are committed to fostering an inclusive and accessible recruitment process for individuals with disabilities. If you require a reasonable accommodation to aid your participation in the application or interview process, speak to your recruiter to discuss how we can support you.