Executive Team Assistant – Amsterdam (Hybrid)

Threadneedle group; Amsterdam; Hybrid; EUR 45,000 - 62,000; Full time

Job summary

Columbia Threadneedle Investments is hiring a Team Assistant in Amsterdam to provide proactive support to the Netherlands leadership team. You will manage complex calendars, coordinate meetings, arrange travel, and oversee office operations including facilities and onboarding.

You will work with senior stakeholders, maintain confidentiality, and help streamline processes for efficiency and accuracy. The role emphasizes attention to detail, excellent communication, and a service mindset in a

Qualifications

• Experience as a Team Assistant/Administrative Assistant in a fast-paced environment.
• Proficient in Microsoft Office and common corporate tools.
• Excellent written and verbal communication; comfortable with senior stakeholders.

Responsibilities

• Own and optimize calendar management for the Netherlands leadership team.
• Coordinate internal/external meetings, set agendas, and prepare materials.
• Arrange end-to-end travel and manage expenses for the Netherlands, Switzerland & Austria.
• Liaise with vendors, manage office supplies and facilities, and support onboarding for new joiners.
• Track actions, provide progress updates, and support event planning and logistics.
• Handle sensitive information with discretion and secure handling practices.

Skills

Dutch fluency

English fluency

Calendar management

Meeting coordination

Organizational skills

Stakeholder comms

Proactive problem solving

Tools

Microsoft Office Suite

Outlook

Excel

PowerPoint

Word

CRM software

Expense tools

Job description

Columbia Threadneedle Investments is hiring a Team Assistant in Amsterdam to provide proactive support to the Netherlands leadership team. You will manage complex calendars, coordinate meetings, arrange travel, and oversee office operations including facilities and onboarding.

You will work with senior stakeholders, maintain confidentiality, and help streamline processes for efficiency and accuracy. The role emphasizes attention to detail, excellent communication, and a service mindset in a