Executive Support & Office Coordinator - Global Banking

Moelis & Company; Amsterdam; Hybrid; EUR 38,000 - 46,000; Full time

Benefits offered by this job

Health coverage

Pension

Wellbeing initiatives

Job summary

Moelis & Company’s Amsterdam office seeks an Administrative Assistant to support a team of bankers from Analyst to Executive Director, manage diaries, arrange travel, and coordinate meetings, while covering the Amsterdam Office Manager.

You will liaise with clients and support cross-office activities in London, Frankfurt and Paris, contributing to a fast-paced, international environment with a strong emphasis on confidentiality and professionalism.

Qualifications

• Bilingual in Dutch and English, written and spoken.
• Excellent communication skills, both written and verbal.
• Experience supporting and managing people at senior level.
• Proficiency in Outlook, Word, Excel, and PowerPoint.
• High level organisational skills and the ability to multi-task.
• Previous experience in a fast-paced professional environment; finance/banking preferred.
• Trustworthy, with a strong sense of confidentiality, discretion, and professionalism at all times.
• Welcoming and customer-service orientated, with a friendly, can-do attitude.
• Flexible, independent, proactive, and able to take the initiative.
• A collaborative team player who enjoys supporting others.
• Strong attention to detail, dedication, and efficiency.

Responsibilities

• Support client activities and requirements; liaise with clients, take messages, pass on information, and assist with queries.
• Proactively manage diaries, coordinate meetings, reserve conference rooms, and set up calls.
• Manage bankers’ client contacts and Salesforce entries (MConnect).
• Make travel arrangements for domestic and international business travel; prepare itineraries and visas.
• Answer and direct incoming calls; provide secondary telephone coverage and follow up on messages.
• Reconcile AMEX statements and handle printing, binding, photocopying, and coordination with the Presentations team.
• Arrange couriers and support the Amsterdam Office Manager and EAs in Frankfurt and Paris as needed.
• Cover for the Amsterdam OM in holidays and absences; assist with other duties or special projects.

Skills

Dutch-English bilingual

Excellent communication

Experience with senior-level support

Outlook

Word

Excel

PowerPoint

High organization

Discretion/confidentiality

Team player

Tools

Outlook

Word

Excel

PowerPoint

Job description

Moelis & Company’s Amsterdam office seeks an Administrative Assistant to support a team of bankers from Analyst to Executive Director, manage diaries, arrange travel, and coordinate meetings, while covering the Amsterdam Office Manager.

You will liaise with clients and support cross-office activities in London, Frankfurt and Paris, contributing to a fast-paced, international environment with a strong emphasis on confidentiality and professionalism.